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How do you use recommend using labels in a government environment? For instance we have a finance branch in every department and a corporate finance department. We have to manage their finance records separately in order to maintain context and respond to litigation and Access to Information requests efficiently and accurately. We also need to we have unique disposition notices that the program area can review and approve. Thoughts?
From my experience, we implemented a parent-child relationship style of labelling for a specific department. Take Engineering which has specific disciplines (e.g. Civil, Mechanical, etc.). So Engineering-Corporate would be the parent and the disciplines would be the children. Taking the concept of Content Type Hub or Data Dictionary, we ID'd labels or metadata that would be "common" to all of Engineering (i.e. Corporate, regardless of discipline). Then specific labels are ID'd for each discipline. Later, other considerations may come into play in terms of policies, procedures, change control, constraints and scope of implementation. Identification is a good but time-consuming initial step.