Forum Discussion
Create a SharePoint Course Page in Teams
MariusPretoriusHear, hear! I am following Dr. Kellerman as a 'best practice' as I want to move all my courses to TEAMS. https://youtu.be/tQ9szJchtpI
Hello MikeBrady , first some disclaimers: I'm no specialist on SharePoint. I have in fact very limited experience with it. Having said that, every Microsoft Teams classteam that is created has its own SharePoint site that is associated with it. This is the "backend" of the team and not visible to users unless you choose to make use of the extra functionality that SharePoint offers.
Office 365 Groups and Permissions
One of the underlying features of Office 365 apps is that makes use of groups of users, that have permission to access certain resources. When you create a classteam, you have two groups of users: Owners and Members - since a ClassTeam is built on a SharePoint site, those permissions apply to all the SharePoint resources.
Sharing a SharePoint Page with other Classes
Ok, now let's get to your point: You have a SharePoint page that belongs to the SharePoint site associated with your one class. They automatically have permission to use it. If you want to give that permission to another group, you have to specifically add them in the SharePoint backend.
You will need to click around a bit on the site to familiarize yourself with where certain settings are.
Setting SharePoint Page Access Permissions
To help you on your way:
- Go to the page you have added as a tab in Teams, choose to open the website associated with it, this will open the page in SharePoint in the site associated with the team or just go directly to the page in SharePoint in any other way.
- Select "Pages" in the navigation menu of the site on the left
- You should see a list of pages that you have created
- Go to the three vertical dots which shows you a context sensitive menu for the page and select "manage access". You can also view the page details and get to the access management that way. (Just don't open the page itself - I didn't find an option to manage access on the opened page)
- You can now add groups (All your ClassTeams are groups) and set their permission - Usually View.
Having done all of that, you can now add that page as a tab to your other classes.
MariusPretorius Ok, thank you so much for taking the time to explain all that. I followed your directions carefully, and when i got to the point of adding the other groups/teams to the access, there was only one team listed, and that was the team the SharePoint site is based on. Why can't I see any other of my teams in that list?
And if use either of the Share links when I try to add the SharePoint app in the other Teams, I get an error message. This SharePoint link is not supported. Please paste a different SharePoint link.
Any ideas?
Mike
MariusPretorius I got it. Two things: I had to type the entire class name before the class would appear in the dropdown, and two, I had to use the url from the top bar, neither of the urls in the Get Link feature would work. Thank you, Marius, for your help on this.
MariusPretorius Ok, that almost worked. I had tried searching before, but this time I had to type out the entire name of the other Team before it found it. So I gave that Team access rights, although it did not appear in the list of Teams with access to that site when I was done. Anyway, I got the sharable link from the same menu and pasted it into a channel in the team I had just give access to, and I got the same message.
I did some more research and Sharepoint Maven says to save the site as a template, but I can't find that option where he says it should be.