Forum Discussion
What to do when you dont necessarily want a Group?
Yep pretty much agree here as well. We have questions oustanding re Groups:-
- Will the groups that are automatically created for existing team sites be public or private?
- Will site owners automatically be granted Owner permissions on a Group?
- Will these Groups be hidden from the GAL automatically?
- Will the members of the team site be notified by Microsoft of the groups creation?
- What happens in the event that a group already exists with the same name as a team site?
- Will we get any notification from MS when they decide to implement this in our tenant?
- We currently have a different naming convention for Distribution Groups than we do for Office Groups. Will MS provide us with any scripts to help us find and rename any newly created groups from team sites, which will obviously not match our current naming convention?
- As each group will also have a Plan, will we have to turn these licenses on for each user, now that we have disabled them?
This is a nightmare for Office 365 admins in a big envrionment.
Mark
Tejas MehtaMicrosoft
Hi Mark, I'll reply to the SharePoint related questions in your list and have forwarded the rest on to others that should hopefully be able to chime in.
- Will the groups that are automatically created for existing team sites be public or private?
[TM] During the provisioning flow for a site, users will have an option to select the privacy setting for the group.
- Will site owners automatically be granted Owner permissions on a Group?
[TM] When a group connected site is created from SharePoint, the group's owners (a claim from AAD) is set to be the Site owners of the SharePoint site collection.
- Will the members of the team site be notified by Microsoft of the groups creation?
[TM] Members get notified of the group creation in the same way they do for groups created elsewhere (e.g. Outlook) with a welcome email that includes links to different resources.
- What happens in the event that a group already exists with the same name as a team site?
[TM] There is a check that is made in the creation flow and the user will be notified if there is a naming conflict and to edit the name.
- Will we get any notification from MS when they decide to implement this in our tenant?
[TM] We communicate upcoming changes like this via Office 365 message center
- Will the groups that are automatically created for existing team sites be public or private?
Is that already being rolled out? I find no way to create a group for exisiting team sites currently.
- Tejas Mehta
Ah, my apologies, I misunderstood the question. You were asking about connecting *existing* team sites with a new group. This capability is not yet available but we are working on it.
I agree Mark Driver with all of your points.
BTW, no need to worry about the Planner license -- that license option literally only controls whether your users see the tile in the apps launcher. It does not prevent them from accessing Planner, as long as they know the URL. (We discovered this via a support ticket last week! The Microsoft Support Engineer pointed to the official documentation on this -- https://blogs.msdn.microsoft.com/brismith/2016/06/24/microsoft-plannerdisabling-planner-license-without-enabling-other-licenses/.)
