Forum Discussion
Share documents outside the group
I have recently set up a private group for my team but wish to share some individual documents to those outside of the group. Is there a way of sharing a link to those people without making the group public?
- Sharing a document in Groups is relying on the sharing capability you have for regular SharePoint sites and OneDrive for Business, so you can share documents from the site group in the same way you do from your ODFB or a SharePoint site you belong to
Amit Gupta (UC)Microsoft
Yes, you can share individual group document to anyone outside the Group without adding them to group or making them public. You can do that by clicking on "Share" action on the document in the document library and share with individual or another Group. Hope this helps.- Thank you very much for that. I am about to start moving a large number of documents into my group and wanted to be 100% this woudln't cause a problem when I need to share the odd document. Thank you for your response.
But when it comes to external users, be aware that:
"By default, all SharePoint site collections that are part of an Office 365 Group have the sharing setting set to Allow sharing only with the external users that already exist in your organization’s directory. To change this setting, you can use the Set-SPOSite Windows PowerShell cmdlet." From https://support.office.com/en-us/article/Manage-external-sharing-for-your-SharePoint-Online-environm...:
You can change the default using PowerShell.
- Sharing a document in Groups is relying on the sharing capability you have for regular SharePoint sites and OneDrive for Business, so you can share documents from the site group in the same way you do from your ODFB or a SharePoint site you belong to
Thank you very much for that. I am about to start moving a large number of documents into my group and wanted to be 100% this woudln't cuase a probelm when I need to share the odd document. Thank you for your response.
