Forum Discussion
One-sheet on Office 365
Hi, we're in the process of doing some beta work with Teams, and getting some traction with Planner, as well. However, in enabling these applications for our users, they're gaining additional features in Office 365. We've not done a general roll-out of O365 Groups, so we thought it might be useful to provide them with a Quick Start one-sheeter for O365 Groups (the elements, like Calendar, file storage; also quick benefits and pro-tips). We used to do something similar with Yammer ("Ready, Set, Go"). Does anyone have anything they could share, either ready to go, or that we might adapt for our environment? Thanks in advance for any help!
Hi Steven. Producing a one-sheet quick reference for end users is becoming more and more difficult with Office 365. When it comes to Office 365 Groups, it represents a collection of communication, collaboration and coordination tools. Thinking of communication tools alone, you'd need something that represents Outlook Groups, Yammer and Microsoft Teams. For Files, you'd need something that covers basic file activities across SharePoint and OneDrive. Covering Shared Calendar, OneNote, Planner, PowerBI... and each of these can change UI. It's difficult to keep up with change.
I put this question to others following the Office 365 Groups Community - What would you put in a basic guide for Groups? Let's start with Outlook Groups as the choice of communication.
Creating and Joining a Group
Subscribing to Group activity - Inbox and Events
Outlook
- Creating a new message from Outlook Web Access - from within the Group and from your own Inbox.
- Creating new message from Outlook 2016 - from within the Group and from your own Inbox.
- @Mentions.
- Attaching a document
- From Computer
- From OneDrive
- From the Group Files
- Using full formatting tools
- Replying to a message and use of 'Like'
Files
- Creating a new document
- From the Outlook Groups Files view
- From the Group Site document library
- Uploading a file
- Emailing a file
- Using the Outlook Groups Files view
- Accessing the Group Site and document library
- ...
Calendar
- Creating a new event
- From OWA
- From Outlook 2016
- Responding to an event
OneNote
- Accessing the Group notebook
- Uses of the notebook
...
It is quite a list of topics already.
What would you add or change?
I'm not looking for full functionality (that's counter to the idea of a one-sheeter). What I'm trying to do, for people who suddenly find themselves with an O365 Group because they're using Teams or Planner, for instance, is explain what a Group is, what elements are included (like files, calendar, distro, etc.), and the value prop of suddenly having this team collaborative space.
I'm just hoping to not have to recreate if someone else has already created something like this. I feel pretty confident the information I'm looking for would fit onto a "Ready Set Go" document.
First pass...
Office 365 Groups provide an easy way for any user to create an ad-hoc group container where they can manage colleagues who have access to the Group's materials. Groups are Public (anyone can join) or Private (owner controls).
Each Office 365 Group contains:
Email messaging with “next-gen distribution list”
SharePoint Site for Files
OneNote Notebook
Outlook calendar
Planner site
- Thats' already looking pretty hard to do as a one pager. Maybe a one page technical document on A3 paper ;)
