Forum Discussion
O365 Groups and its related content (Plan, Files, etc.) when Group Owner leaves the organization?
It will be interesting to see how this is approached when Yammer + Office 365 groups work together.
The equivalent user experience in Yammer can allow a user to self-nominate themselves as admin if it becomes orphaned. That approach may work well for social-style Office 365 groups, but may not be so appropriate to others. However it keeps the administrative effort required to a minimum.
Another consideration for scripts to detect "orphaned" groups is that sometimes an account is disabled but not immediately removed. It's reasonably common practice for the account to be kept around for a short period of time before being removed from the tenant.
Yes, apart from the fact that the conversations are held in Yammer rather than in the Exchange group mailbox. This is actually an important point, because it means that conversations are then "hidden" from the point of compliance searches. Content searches are able to look through group mailboxes and document libraries, but they do not support Yammer. This is one good reason why any company working in a regulated industry will have a problem with Yammer Groups, even if they use Office 365 Groups to manage their membership.
There are some other differences too, but storage of conversations is the big one.
- I would highly recommend to study the Ignite session about the Yammer changes, Tony.
I have... but it has not changed my view.
When the data governance framework extends to Yammer, the hole will be closed and all will be well. But it's not closed at present, so the issue remains.
- Agree...and in Teams we have a similar scenario, don't we? Teams are built on top of Groups and all the conversations happens as chats that are not stored in EXO
Yes, and the same situation exists in Planner where plan metadata is not stored in EXO or SPO. But Teams is a worse example by far because many of the chats in Teams are likely to be of interest in a compliance action. This week I was at the LegalTech conference in NYC and there were many firms there presenting tools to capture/record/monitor chat-like conversations across a variety of technologies like Bloomberg messaging. Teams is now in that category and it's a concern.
