Forum Discussion
O365 Groups and its related content (Plan, Files, etc.) when Group Owner leaves the organization?
It will be interesting to see how this is approached when Yammer + Office 365 groups work together.
The equivalent user experience in Yammer can allow a user to self-nominate themselves as admin if it becomes orphaned. That approach may work well for social-style Office 365 groups, but may not be so appropriate to others. However it keeps the administrative effort required to a minimum.
Another consideration for scripts to detect "orphaned" groups is that sometimes an account is disabled but not immediately removed. It's reasonably common practice for the account to be kept around for a short period of time before being removed from the tenant.
- what I understood from the architectural perspective if you connect Yammer group to Office 365 group you'll get the behaviour of the O365 group. http://fasttrack.microsoft.com/roadmap#I-72468
Yes, apart from the fact that the conversations are held in Yammer rather than in the Exchange group mailbox. This is actually an important point, because it means that conversations are then "hidden" from the point of compliance searches. Content searches are able to look through group mailboxes and document libraries, but they do not support Yammer. This is one good reason why any company working in a regulated industry will have a problem with Yammer Groups, even if they use Office 365 Groups to manage their membership.
There are some other differences too, but storage of conversations is the big one.
We can solve issues for Office 365 Groups because it supports PowerShell... Now Yammer... that's a completely different matter!
- Hi Martina,
Currently I know that there is no full soft-delete function tied into groups which is a big roadblock to deployment in some environments however if it's possible to recover say just the OneDrive/SharePoint portion of the group currently today?- from the roadmap soft-delete of groups is close. If you need a separate backup of your SharePoint files within the group you can help yourself by using the Microsoft Graph API. This is what we did and this helped us a lot in the past!
I wish I could be as hopeful about the arrival of soft-delete. We have been asking for it since November 2014. It has been promised many times, most recently "by the end of 2016" as per Microsoft sessions at Ignite, and here we are in February 2017.
Soft-delete will come, it's just coming a lot longer than I thought it would ever take...
There is no way to recover SharePoint data once the group has been deleted. If you want to recover files for groups without owners you will need to add a user as an owner of the group to access/move/copy the files.
Here is a script from the Office 365 for IT Pro book to find out which groups do not have owners:
# Find out which groups do not have owners $groups = Get-UnifiedGroup ForEach ($G in $Groups) { If ($G.ManagedBy -Ne $Null) { $GoodGroups = $GoodGroups + 1 } Else { Write-Host "Warning! The" $G.DisplayName "has no owners" $BadGroups = $BadGroups + 1 } } Write-Host $GoodGroups "groups are OK but" $BadGroups "groups lack owners"Thank you all for your responses. This is very helpful!
- We have been discussing this same topic on another thread...content gets not deleted when a user leaves the group no matter if he/she is an owner or not...obviously the situation where he/she is the only owner has to been treated as described by Martina
