Forum Discussion
Manage automatic creation of direct reports group
THANK YOU all for your feedback, please see an update in this new thread: https://techcommunity.microsoft.com/t5/Office-365-Groups/Update-Auto-creation-of-Direct-Reports-group-in-Outlook-MC96611/m-p/55318#M2740
Carlos Gomez wrote:Can someone please explain what will happen for a automated group where the manager leave the company, also whant will happen when a replacement of the manager is assigned with the direct reports.
Thanks in advance.
It's answered earlier in the thread, but the thread is getting long and fragmented.
Basically, it will be a manual process (rename/re-assign existing group, or create new group and move members to new group), from what I've understood of the replies from Microsoft so far.
Thanks Paul Cunningham,
I'll take a note on this, but would be nice if Microsoft updates their documentation to add this case scenario at least for the ones that do not read this thread.
Regards.
- David Rosenthal
Microsoft
Had a good discussion with cfiessinger and BenSchorr on documentation on Twitter, if you can call 140 characters a discussion. They clarified a lot for me, and made some updates to the documentation already as a result of our conversation. Give it a look: https://support.office.com/en-us/article/Manage-automatic-creation-of-direct-reports-group-Admin-help-8387f129-19cc-4426-9911-e36fa0a01043?ui=en-US&rs=en-US&ad=US
I've read it multiple times. The first paragraph says it quite well. Managers with 2-20 direct reports will get a group if they don't have one.
An assesment tool to see the actual impact would be good. And how do you determine if a manager already have a direct reports group? cc/ cfiessinger
And the non-dynamic part doesn't make sense for a direct reports scenario imo, which is very rule based ar the start.
And, the idea might be a good one, but I think opt-in would be the way. Send an e-mail to all applicable managers, asking if they want O365 to set this up for them.
We're currently creating a lot of groups for dept/divisions for a customer. How do we know if these trump the auto ones? Unless we just opt-out.
- David Rosenthal
I would certainly prefer it to be dynamic if we were going to leave it turned on, but I can understand why it isn't and probably never will be from a Microsoft level. Office 365 is what now, over 90 million users or something? Imagine the overhead of a dynamic Groups membership process running at a high enough frequency to not cause gaps for that amount of people.
Perhaps a good opportunity for some documentation and guidance around the requirements from a license perspective, and the actual steps for turning on dynamic membership for this scenario using Azure AD features and what not. Give people a way to convert this into something valuable if they don't agree with the base functionality.
This whole thing may have been a bit heavy handed, but this is only going to keep happening in various forms. We all signed up for stuff like this when we embraced Office 365. I've learned to go with the flow and keep my ear to the ground, where in the past I didn't have to pay much attention because no one could impact my environment but me. That is no longer true.
Most definitely some learning to be had here for the Groups team in the future.
