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Is this a usage for Groups?
I am new here so please forgive me if I am posting this to the wrong place, or in the wrong way. I just want to be accepted by the cool kids! Anyway, some background and then the question. We w...
- The use case is good. A project can use a Group and members will benefit from a central place to store files, notes, have conversations, set events in a shared calendar - among other Group experiences.
Your main limitation as you rightly identified will be the number of Groups you create. Each will have a SharePoint Site Collection for the files. There is a limit of the number of Site Collections you can create in SharePoint Online. It's a high number. 500,000 per tenant. https://support.office.com/en-us/article/SharePoint-Online-software-boundaries-and-limits-8f34ff47-b749-408b-abc0-b605e1f6d498
If you're creating 1000 projects a year, you should be ok for the next 500 years ;)
cfiessinger
Microsoft
MicrosoftBill yes this is the right place and a great question!
Groups might be a good fit to at least centrally store all the files generated with each order. I agree that one group per order might be too granular and perhaps you could as you mentioned have one group per customer and you could have subfolders per order for that same customer.
Since you know your use case/scenario best I would try to pilot a new order with that taxonomy, learn a ton and make a decision wether you want to expand this use case further.