Forum Discussion
Introducing guest access for Office 365 Groups!
If I add guest outside of organization which just uses gmail, its not working because he cant login using his gmail acocunt obivously. I do not understand this well probably. I can see that gmail user added as guest to my office 365 group recieving welcome email, and is part of Conversations, but as guest I cant use Planner, File, shared calendar and Onedrive for sharing files...
Do I need to add those guest access also in admin center somewhere or what??
Thanks Jaroslav Karlik for reaching out!
1. For external users to access resources, the user has to first redeem itself, which users can do through the View Files link in Welcome email, they will be redirected to the sign-up/sign-in page. Gmail users can create an Microsoft account through this sign-up process with login id as exactly same as their gmail-id, for e.g. bob@gmail.com can have Microsoft account as bob@gmail.com and use its Microsoft account credentials to login. This account can be used by Gmail user to access any shared resource with him in that tenant.
2. Guest access for planner is in the road-map.
By the way, the process to redeem an invitation (to essentially validate the guest user object created in AAD) is described in https://www.petri.com/external-access-office-365-groups. Just saying.
1. As a guest member, when you click Read group files link in your welcome email, you will be redirected to access the group files in SharePoint Online, in which you will have full control to view and edit group files, and also share group files to existing group members/guest members. But you will neither be able to add new guest user nor share groups files to new group members/guest members.
2. Guest access is not yet supported for Planner. Its coming soon.
3. Shared Calendar - When users in the group share a calender event, guest user can able to participate in. But cannot able to view full calendar events in the group.
You can refer this Getting Started blog which will help you on this.
http://www.jijitechnologies.com/blogs/new-guest-access-feature-for-office365-groups
- Many thanks for prompt response. Second point is most important for me. I want to use it for task management with a person outside of organization. Any idea when the guess access for Planner will be available?? So that I can plan around it...
The issue is that Planner is a completely separate application that involves other components than just Groups (the task metadata, for instance). As such, Planner needs to be updated before it picks up the new guest access mechanism. This work is being done, as I understand, but it will take time to complete. Expect an update at Ignite next week.
