Forum Discussion
Group Calendars - why would we use one?
Our particular group (in our organization) uses it for when colleagues are out of office (like vacations), major events, deadlines, milestones.
It's less so of a team meeting / invitation thing, as it is a here is what is going on kind of thing.
EDIT: As a note, we are in the process of figuring out how to migrate from the SharePoint calendar we have been using to this Group Calendar. A big negative we are finding is we don't seem to be able to create an entry without "inviting" everyone else. So I dont want to invite everyone to my Vacation entry, it just needs to "be there"....
Thanks for all your replies, I think you have confirmed my thinking that it is really just an alternative to a SharePoint calendar.
Brent Ellis - that is interesting. Is it because the group members have notifcations turned on? If they turn off notifications presumably they won't get an invite.
- No, it appears they all get an invite regardless of notification setting. It goes out to all members of the Group (whether subscribed or not), as a meeting request (not an appointment), sent TO the group distro list AND the user that created the meeting entry.
Will have to do some more testing.- FYI, UserVoice entry to fix this calendar behavior: https://office365.uservoice.com/forums/286611-office-365-groups/suggestions/9532698-allow-calendar-appointments-to-be-created-without
Need community support to get this elevated.- Update 2: Maybe wasnt giving everything enough time to propogate to test before, but here is exactly how it works:
User A adds a calendar entry to Group X
If User B is subscribed to receive notifications for that Group X, they will receive a MEETING INVITATION in their personal inbox, as well as a NOTIFICATION in the Group inbox that says a new entry has been created (with the option to add it to their personal calendar).
If User C is NOT subscribed to receive notifications, the will receive a NOTIFICATION only in the Group inbox that says a new entry has been created (with the option to add it to their personal calendar).