Forum Discussion
)ffice 365 Groups Governance and Controls
When will Microsoft give some control to Global Admins for O365 Groups? The digital debris could be astonishing. We've disabled Planner and are running a script to disable Groups on our tenant, even ...
cfiessinger
Microsoft
MicrosoftKelly since Planner is available at no additional cost, what's the concern about using it for task management? With 80% of employees admit to using non-approved SaaS apps in their jobs, (Stratecast, 2013) it's a fine line between turning capabilities off and encouraging shadow IT. What I've noticed talking to customers or here at MS is that employees have less and less patience to wait for a solution to their problem and will pick their phone and find an alternative after a while...
I work with many enterprise clients and they all have the same issue as it relates to Governance in Planner, Groups and Teams. In the Enterprise admins need to know what data is stored where so that they can support:
- Possible future migrations. I know MS doesn't see a time when a customer would move from their platform but Enterprise admins must consider this
- A Users takes advantage of Groups, Planner, Teams and creates a good business critical system and then leaves the company. How is the Enterprise Admin going to find that and assign another owner after they leave? If the Admin can't see this group or know that it is there how is this not Shadow IT just in another solution?
- Clean up of old content. Neither Planner, Groups nor Teams allows for content expiration or deletion. One of the core practices we put in place for clients is Site Disposition after an expiration date. This keeps old stale content out of search and reduces the scope of any eDiscovery scenario. To my knowledge not all content from these systems are exposed through search. Also, it does not seem possible to add additional metadata to these Sites / Portals to assist users in their ability to discover them in search
Your statements above are that these features are good and that admins should release them to the Enterprise. I agree they are all Awesome! And I could not be more excited about using them, but you will not see large scale adoption in the Enterprise until you provide those tasked with the protection and management of the Enterprise's data the tools to govern the data that will reside in these systems.