Forum Discussion
Ravin Sachdeva
Microsoft
MicrosoftEnhancements to O365 Groups Calendar in Outlook - Never miss an event sent to a group.
Groups in Outlook is being used by millions of users worldwide to improve collaboration and be more productive working with a group of people – be it for project collaboration, organizational groups ...
Ivan54 - It is unlikely since we are just beggining the rollout of this feature to have impacted what you are saying. Also, when a group event is created in O365 group, currently, only the users who have subscribed to messages from that group would get that in their Inbox and it would show up in their calendar. In other words, unless the calendar invite lands somewhere in the user mailbox, it wouldnt show up in their calendar. Is it possible that the members are subscribed to the messages and may have missed the invite or it went to another folder?
Is this update in place now? i notice receiving invites even though not subscribed to groups now.
Ravin SachdevaMicrosoft
MicrosoftHi Brent,
We would be rolling this update out through the month of February. There is a good chance that you have been upgraded if you are noticing this behavior already.
Regards,
Ravin
I believe I've figured out why the group event I created was silently added to my calendar even though I haven't added it manually.
Is it possible that the the group event creator is automatically added as "attending" and therefore it's in the creators calendar automatically without receiving an invite?
- Ravin Sachdeva
Ivan - Yes that is what happens. Ideally, any event that you add directly to your Group calendar should automatically appear on the your personal calendar as 'Accepted'. Even if you create an event from your inbox and add a group to the reciepients list, the event should be added to your personal calendar as 'Accepted'.
Is that not working correctly for you?
Hi! Our company switched from Lotus Notes to Outlook over a year ago - and one thing that I am still not able to convert over to Outlook is the group calendars, due to lack of functionality. We have the need to have the group calendar completely SEPARATE from the personal calendar. The calendars are used by staff to enter their on-call times, or if they are in the office or sick or at a conference or on vacation or on customer visits, etc. etc. Noone wants all these entries in their personal calendar because it becomes cluttered with things that are not important to the staff. Both staff and the managers wants to go in to a SEPARATE group calendar and look this info up when it is relevant to them. I also agree on previous entries in this post about the need to enter appointments in the calendar which will not trigger notifications to be sent out. I have pressure to get our calendars out of Notes so that we can leave that platform altogether, and I really need help here. Will there be a way to manage a group calendar separately?
