Forum Discussion
MicrosoftEnhancements to O365 Groups Calendar in Outlook - Never miss an event sent to a group.
Ivan54 - It is unlikely since we are just beggining the rollout of this feature to have impacted what you are saying. Also, when a group event is created in O365 group, currently, only the users who have subscribed to messages from that group would get that in their Inbox and it would show up in their calendar. In other words, unless the calendar invite lands somewhere in the user mailbox, it wouldnt show up in their calendar. Is it possible that the members are subscribed to the messages and may have missed the invite or it went to another folder?
Hi Jeff,
In a group calendar, a person who creates the appointment or the event can set the reminder for that item. When the appointment or event is added to the members personal calendar, only then the reminders are triggered. Reminders always trigger from personal calendar, and not from group calendar. So for the appts. that you want to be reminded about need to be added to your calendar from the group calendar.
On access to group calendar on mobile, we currently support viewing the upcoming events/appts in the Outlook group app and you can add the events to your personal calendar from here. However, we are actively guiding our customers to start using the Outlook Mobile app for groups functionality. We have a work item in our backlog to support group calendars in Outlook mobile, but do not have a specific timeframe that we can provide to customers as of yet.
Let me know if that answered your questions.
Thanks,
Krish
One of the items discussed earlier seems to have been lost here. This default to send to all group members is very problematic in large organizations(65K+).We use groups for large distribution lists for multiple large sites. It is not uncommon to have 400-700 people in a group. We have 100's of groups this size. All it takes is 2 or 3 members to forget to uncheck the box and then 400+ people get the invites. That results in 100's of people unsubscribing from the group (because they think it will stop the invite), rendering the group message function completely ineffective. Since the inadvertent invites still occur, they then leave the group. With our volume of users, this is considerably unhealthy to our collaborative environment.
The correct resolution is to allow the creator of the group to choose whether the "Send a meeting invitation..." checkbox should be checked by default or not. The option is still very valuable but we desperately need to be able to change the default based on each group's purpose or need.