Forum Discussion
Curious- Are you allowing all users to create O365 groups or limiting self-service creation?
I had planned for it to leave it open, but recently changed my mind because of "sprawl". The fault is our own and not really an issue at the moment, because my users aren't yet fully familiar with Office 365 and are mostly using Exchange Online at the moment.
I ran a trial for a couple of weeks just to see what would happen, as as expected without training groups ended up for duplicate matters, users not remembering guidelines and not using expected prefixes.
In the last month or so, I've finally had the time to further refine the provisionin process and have manged to create an almost proper usage guildlines page in SharePoint where all requirements are explained and I have created a few default site classifications (all powershell by the way). Additionally I've created a request template in our ITSM solution for the purpose of request a group provisioning. This template includes additional information on usage and also asks for specific metadata about the wanted group.
Once our rollout is complete (sometime this year), I expect to relax the provisioning process again, and allow it for a limited group (my so called Office 365 Champions).
I wish we were able to automatically create different prefixes for different kinds of groups (projects, organizational groups, and so on - one size does not fit us at the moment).
Every enteriprise customer I've worked with wants them disabled or at least restricted to particular group of users. Then again, they did the same with regular DGs, so not much has changed.
Understandbly, but I kind of like idea of self-service in general. It's just not ripe in the Office 365 Groups case. I plan to connect my ITSM solution through PowerShell scripts to Office 365.
In that way I can create custom request templates that ask for alle the neccessary metadata, and even get creation approvals, provision the group through powershell and still get self-service for the user (just not in O365 directly :P)
- IMHO, It really depends on each company, the culture they have there when trying new tools and services (a more classic company vs. a more dynamic company) and also the way people works (following guidelines vs. not following guidelines)
