Forum Discussion
Create a meeting in a 365-Group calendar without inviting the whole team? Question and critic!
First, the question We have an issue. We want to replace our Shared Mailbox Calendar with the 365-Group Calendar. We use the calendar exclusively to create meetings with our customers. Unfortunately...
Hi! How do you create these meetings? If you create a teams meeting without adding it to a channel, it isn't accociated to any team, therefore not to any group-calendar!
If you have a channel meeting the mail going to the members of the team is decided if the members are following the group in Outlook..You can also set this in powershell for all users
-AlwaysSubscribeMembersToCalendarEvents ( Can be set to $false )
read more here:
Hi Adam,
I don't know what you mean by "channel"? I'm talking about the calendar in a Office 365 Group. Channels is something I see in a Microsoft Teams team and not related to calendars at all, as far as I know.
Anyway, it works like this. The 365-group's members are all the managing directors of the different companies and departments and their respective assistants. In 99 out of 100 cases, the assistants create the meetings and invite whoever needs to attend to a meeting, including directors of our clients.
They open the calendar in Outlook, then create a meeting by double-clicking in the 365-Group and then invite the attendees. This adds the 365-Group as an attendee automatically, even if you remove the group before clicking the 'send' button. They do it like that because the assistant must not be a participant of the meeting and the meeting must not appear in the assistants personal calendar.
We have a multitude of other 365-Groups that we'd like to use as a replacement for traditional Shared Mailbox Calendars.
Thanks for pointing me to the PowerShell cmdlet. Unfortunately, that wouldn't work because our 365-Groups are already set up and have a couple of hundred members in total. But the command works only for new members: "Changing this setting doesn't affect existing group members."
Any other ideas? We'd really like to transition to groups as this solves a multitude of other issues, but this issue is a deal breaker for us.
I don't know what you mean by "channel"? I'm talking about the calendar in a Office 365 Group. Channels is something I see in a Microsoft Teams team and not related to calendars at all, as far as I know.
Anyway, it works like this. The 365-group's members are all the managing directors of the different companies and departments and their respective assistants. In 99 out of 100 cases, the assistants create the meetings and invite whoever needs to attend to a meeting, including directors of our clients.
They open the calendar in Outlook, then create a meeting by double-clicking in the 365-Group and then invite the attendees. This adds the 365-Group as an attendee automatically, even if you remove the group before clicking the 'send' button. They do it like that because the assistant must not be a participant of the meeting and the meeting must not appear in the assistants personal calendar.
We have a multitude of other 365-Groups that we'd like to use as a replacement for traditional Shared Mailbox Calendars.
Thanks for pointing me to the PowerShell cmdlet. Unfortunately, that wouldn't work because our 365-Groups are already set up and have a couple of hundred members in total. But the command works only for new members: "Changing this setting doesn't affect existing group members."
Any other ideas? We'd really like to transition to groups as this solves a multitude of other issues, but this issue is a deal breaker for us.
- As an option to create a mail flow rule to catch messages sent from the group.
It's not an issue in OWA but most users in our organization use desktop Outlook. I would love to hear a proper solutions too. Sorry, for some reason I thought this was posted in the Microsoft Teams forum :)
Unfortunately, this is the case! Also regarding notifications , there is a tickbox while creating the meeting "Send an invitation to the group" to turn off, but as long as there is any attendees in the meeting this will turn on itself again! There is a uservoice for this you can put your vote on:
Adam
- No worries. I also double checked the switch, but -AlwaysSubscribeMembersToCalendarEvents was already disabled. So it is definitely not the cause of the issue.
Could you please post a screenshot of the tickbox in Outlook? Microsoft already talks about this in https://office365.uservoice.com/forums/286611-office-365-groups/suggestions/9532698-allow-calendar-appointments-to-be-created-without but I simply can't find it. And as you see from the comments, I am not alone with this.
Thanks for the other uservoice link. I consider voting, once I find the tickbox.
