Forum Discussion
Create a meeting in a 365-Group calendar without inviting the whole team? Question and critic!
MicrosoftHi Daniel,
There's currently two types of calendar scenarios that your group in Outlook supports:
- Appointments: Open the group calendar, and select "New appointment." The appointment you create will only live in the group calendar--no invitations are sent.
- Meetings: Invite a group (from your calendar or from the group calendar), members will receive an invitation in their inbox, unless they explicitly opted out of receiving meeting invitations from the group. If you invite anyone explicitly, the group will also be sent a meeting
However, we're actively looking at a third scenario, which seems to be exactly what you're looking for:
- "Brownbag": Meeting invitations are sent only to folks explictly addressed. A lunctime brownbag requires a presenter to attend, and other folks on the team are free go to the group calendar and add it to their own personal calendar. In your scenario, you would address the event to the employee and the customer.
At this time, I don't have any concrete timelines to share, but it is an active investigation!
I found this discussion here,have same problem,
Replacing a Sharepoint onprem calendar integration with a Group calendar.
We use in Sharepoint Online the group calendar web part,be able to see all planned meetings and free slots.
People make a meeting invite ,add group calendar e-mail and other people not member in the group.
Meeting listed in SPO, fine (only not friendly design->MS)
But all people in the o365 group getting this invite, how prevent
Telling everyone disable notification not an optionhttps://support.office.com/en-us/article/Schedule-a-meeting-on-a-group-calendar-in-Outlook-0cf1ad68-1034-4306-b367-d75e9818376a
It might be simpler to direct people to use the O365 Web App, which doesn't automatically add the group as an attendee.
- To clarify, the Support article linked above says to include as an attendee only those people you want to invite, which does not necessarily include the entire group. The event then appears on the group calendar, and anyone who is a member of the group can see the details of the event, including the attendee list, but doesn't get the invitation email unless they are also an attendee.
Adding the group as an attendee adds all of the group's members as attendees.
