Forum Discussion

Copper Contributor

Nov 23, 2016

Solved

365 Groups "Full Teamsite" & External Sharing

I tried to share a single library/file from an 365 group's teamsite with an external user not beeing a member of the group. Regretfully, SharePoint does not allow it, telling me its prohibited by pol...

Office 365 Groups

Salvatore Biscari
Nov 26, 2016
You can change the default using PowerShell.

From https://support.office.com/en-us/article/Manage-external-sharing-for-your-SharePoint-Online-environment-c8a462eb-0723-4b0b-8d0a-70feafe4be85?ui=en-US&rs=en-US&ad=US:
"By default, all SharePoint site collections that are part of an Office 365 Group have the sharing setting set to Allow sharing only with the external users that already exist in your organization’s directory. To change this setting, you can use the Set-SPOSite Windows PowerShell cmdlet."

Markus Kling

Copper Contributor

Nov 23, 2016

Jaun,

Thanks for your quick reply, but I'm aware of that and it's enabled.

The scenario I tried to describe is different: I tried to share a single library/file from an 365 group's SP teamsite with an external user not beeing a member of the group. I don't want to share the whole site/communication/... with the user, only parts of it.

Any ideas on that?

Markus

Antony Taylor

Iron Contributor

Nov 23, 2016

It'll be interesting to see what shakes out about this use case. I can totally see the use case and how it's relevant and my microsoft programmed brain would say "because it's an office 365 group and meant to use the new azure ad objects it won't be supported because groups is an all or nothing situation"

But I also know that you can use granular permissions in the hidden SharePoint site collection and I know that because it's a SharePoint site collection it should in theory be able to turn on the external sharing and support this use case.

Markus Kling
Copper Contributor
Nov 23, 2016
Antony,

Normal business is the use-case :)

Assume an internal-team that does discussions, uses the notebook, organizes itself in planner but also wants to be able to share some results (documents or apps e.g. issue tracking) with an external audience. Of course, I can create another SP site for it, but why? ... it's all there.

My understanding of "full SP site" is different :-)

Markus
- Jaime Araya
  Copper Contributor
  Feb 28, 2018
  Markus,
  
  Was this topic you had ever resolved? I am struggling with the same question from my users. Any insight or solutions to this problem would be helpful.
  
  Thank you,
  
  Jaime
- Antony Taylor
  Iron Contributor
  Nov 23, 2016
  Hi Markus. I absolutely agree the use case is a normal day to day business one.
  
  You can't teach people "Share with links rather than attachments" and "Office 365 groups are the best way to easy collaboration" and then when using groups take away their easy method of sharing a specific file with an external and I definitely hope this will be resolved by MS.