Forum Discussion
We had our Town Hall in Teams! But not everyone could chat!
Hi Mary.
Yes, having the Town Halls in a channel of a Team (with the name "Town Hall meetings"?) sounds like a more stable and logical solution, in my ears. I'm sure that everyone will be able to chat with this solution (except the external guests, which in fact is why I asked you if it is a private or Team meeting). All of you Town Halls would be kept accessible in that channel for the employees, and you could even add the app "Channel calendar" which makes it easier for the people to find the right town hall they are looking for.
On the admin part: Are you aware of the feature "organization-wide Team" where every user in the organization is pulled in as a member, and that keeps the membership up to date with Active Directory as users join and leave the organization, btw? That could definitely facilitate the administration for you. See https://docs.microsoft.com/en-us/microsoftteams/create-an-org-wide-teamAnother benefit of having the Town Halls in a channel is that everybody would automatically be invited (the Town Hall would place itself in everyone's calendar) as they are members of the Team. Having the Town Halls as a private meeting makes it cumbersome to invite everybody, no?
//Magnus
- It was a private meeting. I think it was because we were adding people from the lobby all at once and some people got missed.
They're still OK with using Teams for the next one, so I'm thinking we'll use a shared account to create the meeting so the producer can log in as the meeting organizer.
We have a Team that I think everyone in the company is a member of (or we can make sure we add everyone before the next Town Hall). Would it be better to schedule the meeting in a channel in that Team instead?Hi Mary.
Yes, having the Town Halls in a channel of a Team (with the name "Town Hall meetings"?) sounds like a more stable and logical solution, in my ears. I'm sure that everyone will be able to chat with this solution (except the external guests, which in fact is why I asked you if it is a private or Team meeting). All of you Town Halls would be kept accessible in that channel for the employees, and you could even add the app "Channel calendar" which makes it easier for the people to find the right town hall they are looking for.
On the admin part: Are you aware of the feature "organization-wide Team" where every user in the organization is pulled in as a member, and that keeps the membership up to date with Active Directory as users join and leave the organization, btw? That could definitely facilitate the administration for you. See https://docs.microsoft.com/en-us/microsoftteams/create-an-org-wide-teamAnother benefit of having the Town Halls in a channel is that everybody would automatically be invited (the Town Hall would place itself in everyone's calendar) as they are members of the Team. Having the Town Halls as a private meeting makes it cumbersome to invite everybody, no?
//Magnus- I wasn't aware of that feature! That's great.
I'm also thinking of using a shared account to be the organizer, so the meeting producer can log in with that role.
The one thing I need to figure out is what happens if you change the lobby settings during the meeting, while people are in the lobby.
