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m-mascari's avatar
m-mascari
Copper Contributor
Aug 25, 2021
Solved

We had our Town Hall in Teams! But not everyone could chat!

We convinced our exec team to use Teams for our company Town Hall meeting instead of Zoom. It seemed to go great. We had just under 300 people, internal and external, in the call, and about 12 presen...
  • CoachOffice365's avatar
    CoachOffice365
    Sep 04, 2021

    Hi Mary.

    Yes, having the Town Halls in a channel of a Team (with the name "Town Hall meetings"?) sounds like a more stable and logical solution, in my ears. I'm sure that everyone will be able to chat with this solution (except the external guests, which in fact is why I asked you if it is a private or Team meeting). All of you Town Halls would be kept accessible in that channel for the employees, and you could even add the app "Channel calendar" which makes it easier for the people to find the right town hall they are looking for.

    On the admin part: Are you aware of the feature "organization-wide Team" where every user in the organization is pulled in as a member, and that keeps the membership up to date with Active Directory as users join and leave the organization, btw? That could definitely facilitate the administration for you. See https://docs.microsoft.com/en-us/microsoftteams/create-an-org-wide-team

     

    Another benefit of having the Town Halls in a channel is that everybody would automatically be invited (the Town Hall would place itself in everyone's calendar) as they are members of the Team. Having the Town Halls as a private meeting makes it cumbersome to invite everybody, no?

    //Magnus

ShaunJennings's avatar
ShaunJennings
Brass Contributor
Aug 26, 2021
Congratulations on that big step! It is great when the organization trusts you and things work, for the most part. I'm curious as to when people were trying to chat? You mentioned that afterwards, what that after the town hall people were still trying to chat through the Town Hall chat?

I will vouch for Live Events. It should tell you (in the Producer role) that people have joined and how many. You can also tell by going to the Team Admin Console afterwards to look at the Live Event. My previous company has run 5 Town Halls through Live Events, there was a learning curve for the first one, but afterwards, it was used with no issues and Leadership and Employees enjoyed that forum.

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