Raising awareness on Office 365 apps and Work based Scenarios

We had a couple of use cases that made sense for our environment:

1) Teams Conversations v Email:

When someone leaves the company, their Outlook is transferred to their supervisor who has to go through mountains of emails to find out what is relevant and what can be tossed. If the departed person was working on active projects, this can be a significant disruption to the project. If instead, all the work for a project is done in Teams, all those communication artifacts are preserved in the Team, thus avoiding disruption. Also the replacement project team members can browse through all the conversation history and catch up quickly.

2) Paper binders v OneNote:

We have thousands of paper binders being stored in the company. They are mostly used for Executive Briefs. The binders have to be prepared, printed, updated and then filed in filing cabinets. This means a cost for each of those activities, and potentially paying for floor space for the cabinets for decades. Huge waste of money. Instead, we changed the work practices to use OneNote instead, and now we have efficient, electronic binders instead, shared so that there is one source of truth. 

3) The field worker

We have many field workers who need to be connected via mobile device. They now benefit from being able to work anywhere, on any device and stay connected. They protect each other by staying connected during the work day using Yammer, or Skype for Business, or Teams. When there is a threat e.g. storm, wildlife, fire etc. they can help each other quickly to get to safety.

4) Physical Meetings v Virtual Meetings

We have reduced costs related to time and travel by adopting a practice of having virtual meetings in preference to physical meetings. Everyone in the company has Skype for Business and Teams and are now used to the idea of meeting and also receiving training via online meetings. Many staff have given up their landlines and teleconferencing licenses which has resulted in additional cost savings for the company.