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OneDrive vs SharePoint - when should a shared folder in OneDrive be moved to a SharePoint site?
For small teams that don't need all of the overhead of an M365 Group, a Teams Chat group and a shared folder in OneDrive can be a viable solution. As per my post title - when would a Team outgrow On...
- As Pydel mentioned, it's not how many files necessarily. It's who, what and where.
If you think of the files in the traditional paper filing cabinet sense, what does that look like? Does each person on the team have their own filing cabinet, and everyone shares a little with all the others? Do I have to remember that Sally has one file I want, Bill has another, and John has yet another? Each one of them would then have to share with the individuals on the team, and each individual would have to remember where everything is. SharePoint allows for that one-stop location, without loss of business continuity when team members leave or new ones join.
you can overcome some of this by picking one person that stores all of the files in a single location, and then shares with the team, but what happens when that person leaves? For a team, solely using OneDrive has the potential of being an organizational nightmare.
Check out Matt Wade's jumpto365 where he answers what to use when
https://www.jumpto365.com/blog/which-tool-when-sharepoint-onedrive-or-microsoft-teams
Good luck
Karuana_Gatimu_MSFT Thank you for that clarification. That makes more sense. The "How we do stuff" in Teams might have to be reiterated as the team changes members, though. But that is part of what MOCA sets out.
ShaunJennings - The Wiki tab in each team can be used to document the HWDS (How We Do Stuff) agreement; when a new member joins the team the team owner can walk them through it and make sure they understand and agree to it. For something a bit more flexible and visually engaging you could put the HWDS info in a SharePoint page (or OneNote) and surface that in a tab in the Team.
Great idea! Along those lines, another option worth considering is to record a quick How We Do Stuff video with Stream and make it available on a tab in the team's General channel. You might even consider making How We Do Stuff videos for individual channels within a team, depending on how things might vary per channel.
Graham
