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OneDrive vs SharePoint - when should a shared folder in OneDrive be moved to a SharePoint site?
For small teams that don't need all of the overhead of an M365 Group, a Teams Chat group and a shared folder in OneDrive can be a viable solution. As per my post title - when would a Team outgrow On...
- As Pydel mentioned, it's not how many files necessarily. It's who, what and where.
If you think of the files in the traditional paper filing cabinet sense, what does that look like? Does each person on the team have their own filing cabinet, and everyone shares a little with all the others? Do I have to remember that Sally has one file I want, Bill has another, and John has yet another? Each one of them would then have to share with the individuals on the team, and each individual would have to remember where everything is. SharePoint allows for that one-stop location, without loss of business continuity when team members leave or new ones join.
you can overcome some of this by picking one person that stores all of the files in a single location, and then shares with the team, but what happens when that person leaves? For a team, solely using OneDrive has the potential of being an organizational nightmare.
Check out Matt Wade's jumpto365 where he answers what to use when
https://www.jumpto365.com/blog/which-tool-when-sharepoint-onedrive-or-microsoft-teams
Good luck
Having implemented Teams across different organisations of different sizes, structures, and cultures, I now look at it in a more simplistic way. If the files and conversations are anything to do with the work of your team, then they should be in a Team. If they're more personal, such as your own payroll or benefits files, then OneDrive is fine.
With the improvements to Teams since its inception, there is actually LESS overhead to Teams than OneDrive. Think of all the things Teams gives out of the box which OneDrive doesn't - automatic sharing with the team, single version of the truth for documents, task management, note management, simple off-boarding and on-boarding of team members, navigation between all of the above, etc. - all of which take more effort when using OneDrive.
The key is getting the structure of your Teams right (i.e. the right people having the right access to information)!
With the improvements to Teams since its inception, there is actually LESS overhead to Teams than OneDrive. Think of all the things Teams gives out of the box which OneDrive doesn't - automatic sharing with the team, single version of the truth for documents, task management, note management, simple off-boarding and on-boarding of team members, navigation between all of the above, etc. - all of which take more effort when using OneDrive.
The key is getting the structure of your Teams right (i.e. the right people having the right access to information)!