Forum Discussion
OneDrive vs SharePoint - when should a shared folder in OneDrive be moved to a SharePoint site?
- As Pydel mentioned, it's not how many files necessarily. It's who, what and where.
If you think of the files in the traditional paper filing cabinet sense, what does that look like? Does each person on the team have their own filing cabinet, and everyone shares a little with all the others? Do I have to remember that Sally has one file I want, Bill has another, and John has yet another? Each one of them would then have to share with the individuals on the team, and each individual would have to remember where everything is. SharePoint allows for that one-stop location, without loss of business continuity when team members leave or new ones join.
you can overcome some of this by picking one person that stores all of the files in a single location, and then shares with the team, but what happens when that person leaves? For a team, solely using OneDrive has the potential of being an organizational nightmare.
Check out Matt Wade's jumpto365 where he answers what to use when
https://www.jumpto365.com/blog/which-tool-when-sharepoint-onedrive-or-microsoft-teams
Good luck
Certainly using OneDrive for Business to be an alternative for groups could work. I think it just would require laying out some ground rules. I assume they would then create a group chat in Microsoft Teams to communicate. Designate one user to be the "Folder Keeper," then they could create a new tab at the top of the chat, make it a website with the link pointing to the "Folder Keeper's" OneDrive folder location. This would allow easy access to the rest of the group.
I know I would miss the ability to break out conversation topics into Channels like in a Team. Still, you could probably make extra group chats and label them based on a topic; then, you could make another tab with a link to another OneDrive folder location.
Just an opportunity to get creative!!!
- Yes, governance is necessary. Over time, if left unfettered, people forget what to use when. I look at the difference between OneDrive and SharePoint Online would deal with how collaboration will be done. If it is with 1-3 other individuals, OneDrive would suffice. Any more than that, I would be looking toward Teams/SharePoint Online for that point of collaboration.
