Forum Discussion
Microsoft To Do vs Outlook Tasks
WillDeHaan hey, good questions
Why are there 2 places for To Do tasks?
Outlook tasks have been around for a long time and there would be users who still use it and the features are slightly different.
Is there a best practice or best overall tool to use for this? Is To Do a better tool to push to our end users since it integrates with Planner and Teams and Outlook?
I'd be promoting To Do for individuals.
- It has its own handy features (lists, grouped lists, smart lists, list sharing, tags, recognised dates, My Day etc)
- It's integrated with Microsoft Teams
- It surfaces your Planner items
- It surfaces flagged emails
- It has a dedicated app with mobile widgets
Hi Will,
Late to the party on this but as another contributor said I think its a case of picking what suits your workflow and ultimately they can all work together and complement each other.
I try and maintain (and largely fail) to operate inbox to zero in my Outlook. I use flags for scheduling time to respond to emails, I create reminders/tasks directly in my Outlook Calendar, and I use MyDay in To-Do to manage my working day - I find it a good way to cut out the noise and focus on tasks for the day at hand. I also like that I can type a task with a description that will shedule it for you in To-Do e.g. "Do this task at 3pm on Monday" and it will schedule it.
Hope this perspective is useful - feel free to reach out if you'd like to know more.
