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Microsoft To Do vs Outlook Tasks
Is Microsoft To Do replacing Outlook Tasks? Or how do they work together? Is Outlook Tasks being retired? I'm a Technology Adoption Analyst who co-leads our Champions program and we want to make sure...
WillDeHaan hey, good questions
Why are there 2 places for To Do tasks?
Outlook tasks have been around for a long time and there would be users who still use it and the features are slightly different.
Is there a best practice or best overall tool to use for this? Is To Do a better tool to push to our end users since it integrates with Planner and Teams and Outlook?
I'd be promoting To Do for individuals.
- It has its own handy features (lists, grouped lists, smart lists, list sharing, tags, recognised dates, My Day etc)
- It's integrated with Microsoft Teams
- It surfaces your Planner items
- It surfaces flagged emails
- It has a dedicated app with mobile widgets
I have used a highly-customized Outlook to do and task list to stay organized for decades. If the Tasks function is being replaced by To Do, there's no reason to stay with Outlook. I might as well just use Todoist, which integrates much better with services like Alexa and Google than To Do does. Too bad.
The To Do replacement is worse in every way.