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Microsoft To Do vs Outlook Tasks
Is Microsoft To Do replacing Outlook Tasks? Or how do they work together? Is Outlook Tasks being retired? I'm a Technology Adoption Analyst who co-leads our Champions program and we want to make sure...
WillDeHaan hey, good questions
Why are there 2 places for To Do tasks?
Outlook tasks have been around for a long time and there would be users who still use it and the features are slightly different.
Is there a best practice or best overall tool to use for this? Is To Do a better tool to push to our end users since it integrates with Planner and Teams and Outlook?
I'd be promoting To Do for individuals.
- It has its own handy features (lists, grouped lists, smart lists, list sharing, tags, recognised dates, My Day etc)
- It's integrated with Microsoft Teams
- It surfaces your Planner items
- It surfaces flagged emails
- It has a dedicated app with mobile widgets
The "My Day" feature is inferior to Tasks in every single way. Absolutely a regression. One, when I flag emails now, I no longer have the opton to set a custom date. I can only choose from the options given. So if I email someone about a matter, and they say they are going to be away for one month, or can't get back to it for three months, I can't add it to my to-do list for a specific date.
Also, "My Day" is sorted by the date that it was added to the to-do list, not the day you want to deal with it. Plus, you're only seeing the titles of the emails. In the old "To-Do List" I could go through the taks and immediately read the emails. That is how I managed my ENTIRE workflow. It's just worse.
And don't even get me started on the tasks that opens into a webpage. Just, enraging.
Also, "My Day" is sorted by the date that it was added to the to-do list, not the day you want to deal with it. Plus, you're only seeing the titles of the emails. In the old "To-Do List" I could go through the taks and immediately read the emails. That is how I managed my ENTIRE workflow. It's just worse.
And don't even get me started on the tasks that opens into a webpage. Just, enraging.