Forum Discussion
Purview DLM Disposition Review Timeline of Deletion
Great set of questions — disposition in Microsoft Purview can be a little confusing because the approval in Purview is just the trigger, not the final deletion action itself.
Points to clarify:
Disposition vs. Deletion Timing
- When you approve a disposition in Purview Records Management, the item is moved to the Disposed items list in Purview.
- The actual deletion from SharePoint or OneDrive doesn’t happen immediately; it is processed by backend timer jobs and can take up to 7 days (sometimes sooner, but not guaranteed).
Behind the Scenes in SharePoint/OneDrive
- Once the disposition job is picked up, the item is moved into the site collection Recycle Bin.
- From there, SharePoint’s standard retention and deletion cycles apply:
o First-stage Recycle Bin: items remain for 93 days by default (unless manually cleared).
o After that, they move to the second-stage Recycle Bin (site collection admin) until the 93-day limit is reached, after which deletion is permanent.
Expediting Deletion
- There’s no supported way to bypass the disposition stage by re-labeling; once a record has a retention label with disposition review, it has to follow that lifecycle.
- If immediate removal is critical, you would need to:
o Apply a retention label/policy with “Delete only” (no disposition), or
o Manually delete the item after approval (which still sends it into the Recycle Bin).
Recycle Bin Automation
- Currently, the Recycle Bin is a safety net and there is no Purview automation to clear it.
- Deletion from the Recycle Bin has to follow SharePoint’s native retention cycle or be manually cleared by site collection admins.
in short:
Disposition approval doesn’t equal instant deletion — it triggers a backend cleanup job that can take a few days.
The Recycle Bin stage is expected behavior, and full permanent deletion still follows the standard 93-day lifecycle.
Expediting deletion would require using different retention label settings, not disposition workflows.
Great set of questions — disposition in Microsoft Purview can be a little confusing because the approval in Purview is just the trigger, not the final deletion action itself.
Points to clarify:
Disposition vs. Deletion Timing
- When you approve a disposition in Purview Records Management, the item is moved to the Disposed items list in Purview.
- The actual deletion from SharePoint or OneDrive doesn’t happen immediately; it is processed by backend timer jobs and can take up to 7 days (sometimes sooner, but not guaranteed).
Behind the Scenes in SharePoint/OneDrive
- Once the disposition job is picked up, the item is moved into the site collection Recycle Bin.
- From there, SharePoint’s standard retention and deletion cycles apply:
o First-stage Recycle Bin: items remain for 93 days by default (unless manually cleared).
o After that, they move to the second-stage Recycle Bin (site collection admin) until the 93-day limit is reached, after which deletion is permanent.
Expediting Deletion
- There’s no supported way to bypass the disposition stage by re-labeling; once a record has a retention label with disposition review, it has to follow that lifecycle.
- If immediate removal is critical, you would need to:
o Apply a retention label/policy with “Delete only” (no disposition), or
o Manually delete the item after approval (which still sends it into the Recycle Bin).
Recycle Bin Automation
- Currently, the Recycle Bin is a safety net and there is no Purview automation to clear it.
- Deletion from the Recycle Bin has to follow SharePoint’s native retention cycle or be manually cleared by site collection admins.
in short:
Disposition approval doesn’t equal instant deletion — it triggers a backend cleanup job that can take a few days.
The Recycle Bin stage is expected behavior, and full permanent deletion still follows the standard 93-day lifecycle.
Expediting deletion would require using different retention label settings, not disposition workflows.
Thank you . I found it quite useful.. appreciate your help.