Forum Discussion

VictorShinto01's avatar
VictorShinto01
Occasional Reader
Mar 20, 2026

How to prevent SharePoint “Members” from approving documents?

Hi everyone,

I’m facing an issue with the Content Approvals  Teams feature in a SharePoint document library.

I noticed that a user who is only a Member of the SharePoint site was able to approve a document, even though they should not have permissions to do so. The approval went through successfully, which is not the expected behavior.

I would like to block site Members from approving documents and ensure that only a designated approver (or a specific approvers group) can approve items.

I have already checked the Content Approval settings and Versioning Settings, but I’m not sure what I’m missing in the permissions configuration.

My question:

What is the correct way to configure the library or site permissions so that Members cannot approve documents?

Any guidance would be greatly appreciated.

Thanks!

No RepliesBe the first to reply