Microsoft Viva Topics applies next-generation AI to empower people with knowledge and expertise in the apps they use every day.
Viva Topics automatically organizes content and expertise into related topics like projects, products, processes, and customers.
This month, we are excited to announce lightweight management of manually created topics outside the Viva Topics license.
Viva Topics provides a central knowledge base for manually created topics and definitions inside apps like Viva Engage. These topics do not use Viva Topics' AI, topic cards, or pages, but can be selected to classify conversations and posts in Viva Engage.
With this release, we are providing a way for Viva Engage admins to edit, create, and delete these "simple" topics without Viva licensing to make knowledge management more accessible to more users.
We introduce the lightweight management experience of manually created topics to Viva Engage networks that have been migrated from the legacy data store in Viva Engage to Viva Topics. There is no change to the management permission for Viva Topics in Yammer, and we automatically grant it to Viva Engage admins so that they can manage topics as knowledge admins in the Manage topics page.
Updates to this feature can be tracked with Roadmap ID: 118672 and will reach GA in July 2023.
You will need to visit the 'Manage topics' page via the URL below, replace tenants-domain with your company’s name to find new experiences:
https://tenants-domain.sharepoint.com/_layouts/15/TopicsManagement.aspx
Management experiences without a Viva Topics license:
We allow those with management permission to access the Manage topics page to govern all “simple” topics, including.
• View the list of all manually created topics inside apps like Viva Engage.
• Search for a specific topic in the list.
• Create a simple topic (with only name and description) on the management page.
• Edit the name and description of an existing topic.
• Remove a topic.
Note: Removed topics cannot be restored in the lightweight management page.
With an active Viva Topics license:
You can also purchase Viva Topics licenses or get a free trial for your tenant to enable advanced management experiences and AI technology to enhance the central knowledge base in your organization.
• After purchasing Viva Topics licenses or getting a free trial, the lightweight management no longer works. When visiting the lightweight management page, we will prompt you to complete Viva Topics setup in your M365 Admin Center to enable premium features.
• Once Viva Topics setup is completed, we will automatically redirect users to the premium management page in Topics Center from the lightweight management page.
Preparation:
There is nothing you need to do to prepare, but you can let your admins and knowledge managers know about this new management of manually created topics outside the Viva Topics license.
Closing:
Join us for an AMA session on July 24, 2023, at 9am PST. Learn more about Microsoft Viva Topics, and join the Viva Community, your destination for best practice guidance, conversations with experts, and peer-to-peer learning.
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