Viva Learning SharePoint updates

Sometimes, the most relevant and effective learning content comes from within your organization rather than from external providers or libraries. This can mean company-specific resources or even content from internal subject matter experts. That’s why the Viva Learning SharePoint integration is so powerful – and why we’re making a handful of updates to improve the experience.

Through the current SharePoint integration, organization administrators can connect a SharePoint folder to Viva Learning in the Microsoft 365 admin center. Items in the folder will automatically be converted to learning objects and appear in Viva Learning for employees to discover, share, and access. And we just released two additional features, part of the SharePoint experience: bring your own content and metadata tagging.

Bring your own content to Microsoft Teams learning tabs

Employees can now upload their own resources as learning content in a Microsoft Teams learning tab. A learning tab can be added to any Teams channel as a shared space to pin and access team learning content. With bring your own content, members of a team can add user-generated content to the learning tab in addition to formal learning courses from connected providers. File types supported include .doc, .ppt, .xls, .pdf, .jpeg, .pdf, .mov, .mp4, .avi, and .png, and are uploaded via SharePoint file URL. The set of 'Bring your own content' features require a Viva Learning or Viva Suite license. Learn how to use this new feature in the support pages.

Screenshot of bring your own content in Viva Learning learning tab

Customize metadata for SharePoint content

With SharePoint metadata tagging in Viva Learning, company-generated content now mimics a more formal learning experience. Administrators can edit metadata columns in SharePoint to add a description, thumbnail, content duration, author, and skill tags to SharePoint items connected to Viva Learning. Employees can search and filter for company content by these details across Viva Learning.

Learn how to set up SharePoint metadata in the documentation.

Screenshots of SharePoint metadata tagging and searching SharePoint content by skill tag in Viva Learning

In addition to these recent updates, we have more features coming soon to the SharePoint integration in the next several months. This includes URL support and auto-generated thumbnails.

SharePoint URL support (coming soon)

Likewise, administrators will be able to add URL links as items in a connected SharePoint folder. This will allow webpages, YouTube videos, SharePoint Pages, etc. to be supported as learning objects in Viva Learning for employees to discover, share, and access.

Screenshots of SharePoint URL support and YouTube item in Viva Learning

Auto-generated thumbnails (coming soon)

Viva Learning will display automatically-generated thumbnail images for learning objects that do not have a thumbnail. This will include both content from SharePoint and also any content from third party learning providers or LMS.

Screenshot of auto-generated thumbnail for course in Viva Learning

We're so excited to see these new features in use and the scenarios you end up leveraging the SharePoint integration for. Happy learning!