Update June 24 , 2024: Restricted SharePoint Search has entered general availability.
Copilot for Microsoft 365 reasons across your universe of data—all your emails, meetings, chats, documents, and more, plus the web. Copilot also inherits your existing Microsoft 365 security, privacy, identity, and compliance policies—so you know it’s enterprise-grade. Over the past year, we’ve learned that this experience is most effective when coupled with strong content management and data governance practices. As organizations roll-out Copilot across their workforce, we have seen that some are comfortable with their existing practices, some are making adjustments in parallel, and some want more time to update their data governance practices.
Restricted SharePoint Search gives you time to review and audit site permissions. It is designed to help you maintain momentum with your Copilot deployment while you implement robust data security solutions from Microsoft Purviewand manage content lifecyclewith SharePoint Advanced Management. Combined, these two solutions offer a complete solution for data discovery, protection, and governance.
How Restricted SharePoint Search works with Copilot
Restricted SharePoint Search allows you to disable organization-wide search, and to restrict both Enterprise Search and Copilot experiences to a curated set of SharePoint sites of your choice. Additionally, whether you have enabled Enterprise Search or Restricted SharePoint Search, users in your organization will still be able to interact with files and content they own or that they have previously accessed in Copilot.
Restricted SharePoint Search is off by default. If you decide to enable it Copilot and non-Copilot users will be able to find and use content from:
An allowed list of curated SharePoint sites set up by admins (with up to 100 SharePoint sites), honoring sites’ existing permissions.
Content from their frequently visited SharePoint sites.
Users’ OneDrive files, chats, emails, calendars they have access to.
Files that were shared directly with the users.
Files that the users viewed, edited, or created.
Additionally, Copilot users in your organization will see the following message on their Copilot experiences: "Your organization's admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.”
Copilot for Microsoft 365 end user experience. There is a message at the top of the screen with the following text: Your organization's admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.”
Restricted SharePoint Search entered general availability on June 24, 2024 and is designed for customers of Copilot for Microsoft 365. To follow the status of the rollout, please follow this public roadmap link.
We appreciate your trust in Copilot for Microsoft 365 and are committed to continuing to serve your needs.
Frequently Asked Questions
1.Does Restricted SharePoint Search require an additional license?
No, Restricted SharePoint Search will be available to tenants with Copilot for Microsoft 365 subscriptions from April onwards. To follow the status of the rollout, please follow this public roadmap link.
2.How can I turn on Restricted SharePoint Search?
Restricted SharePoint Search is off by default. You can enable it by running PowerShell scripts that require Global/Tenant and SharePoint permissions. You can also use the same tools to control the list of sites that are allowed.
3.Does enabling Restricted SharePoint Search change permissions for what a user has access to?
No, this feature does not change permissions for what a user has access to, but instead it is intended to help minimize the risk of overexposure of overshared content by reducing what they can discover in search and Copilot.
4.How does Restricted SharePoint Search affect my search results and Copilot experiences?
If Restricted SharePoint Search is enabled, your experience will be impacted in the following ways:
Search results and Copilot search results will be limited (enabling this feature impacts the search experience, even for non-Copilot users). Users will be able to discover content from:
An allowed list of curated SharePoint sites set up by admins (with up to 100 SharePoint sites), honoring sites’ existing permissions.
Users’ OneDrive files, chats they are part of, emails they send and receive, calendars they have access to, etc.
Users’ accessed files and files shared with the user.
Content from their frequently visited sites.
Copilot will have less information available to reference, which may impact its ability to provide accurate and comprehensive responses to prompts.
Users within the organization will see the following banner on Copilot experiences: Your organization's admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.
5.Will users be unable to access their information with Copilot if Restricted SharePoint Search is enabled?
No, if you have Enterprise Search or Restricted SharePoint Search on, either way you will be able to interact with the information you own in OneDrive, chats you are part of, emails you send and receive, calendars you have access to, etc.
Did you know? The Microsoft 365 Roadmap is where you can get the latest updates on productivity apps and intelligent cloud services. Check out what features are in development or coming soon on the Microsoft 365 Roadmap,or view roadmap item here
The Restricted SharePoint Search (RSS) was designed to give companies the ability to limit the output of content in SharePoint sites (except those on the allowed list) from search results until more robust services are activated to address the current issue of oversharing. This issue affects one of our clients, whose users are able to retrieve results and information from documents via Copilot for M365, even when they should not have access to them.
"Search results are limited to sites on the allowed list, users’ frequently visited sites, sites that users already have permissions to, and users’ recently accessed files. Turning on this feature impacts the overall search experience, even for non-Copilot users."
Based on this, it appears that RSS does not fully achieve its intended goal. If search results still include frequently visited sites, recently accessed files, and sites where users already have permissions, then enabling RSS might not effectively restrict search results as expected.
My interpretation is that while RSS can help limit broad search queries, it does not provide a foolproof method for blocking unauthorized access via search. Users may still retrieve content based on past interactions, potentially making the feature ineffective in fully preventing unintended data exposure.
The Restricted SharePoint Search (RSS) was designed to give companies the ability to limit the output of content in SharePoint sites (except those on the allowed list) from search results until more robust services are activated to address the current issue of oversharing. This issue affects one of our clients, whose users are able to retrieve results and information from documents via Copilot for M365, even when they should not have access to them.
"Search results are limited to sites on the allowed list, users’ frequently visited sites, sites that users already have permissions to, and users’ recently accessed files. Turning on this feature impacts the overall search experience, even for non-Copilot users."
Based on this, it appears that RSS does not fully achieve its intended goal. If search results still include frequently visited sites, recently accessed files, and sites where users already have permissions, then enabling RSS might not effectively restrict search results as expected.
My interpretation is that while RSS can help limit broad search queries, it does not provide a foolproof method for blocking unauthorized access via search. Users may still retrieve content based on past interactions, potentially making the feature ineffective in fully preventing unintended data exposure.
Can you please clarify for me - if a user has access to a particular SharePoint site but the SharePoint site is not an "allowed" site under Restricted SharePoint Search, will the content of the SharePoint site in question be included or excluded?
Can Restricted SharePoint Search be improved, so it is only active for people who have Copilot for Microsoft 365 enabled? This is great when organizations have the momentum of starting with Generative AI via Copilot for Microsoft 365 and make it possible for them to quickly start experimenting with scenarios. In parallel, the activities required to implement Data Governance can be undertaking. Via this route people who are no part of the Copilot pilot team are not impacted by the restrictions of Restricted SharePoint Search.
It's great that organizations now have the possibility to choose whether they enable Restricted SharePoint Search as a temporary solution when they are uncertain about their sites, giving them time to implement data governance.
Can Restricted SharePoint Search administration be added to the SharePoint Admin Center TJ_DevineChristianHeimpaprud ?
Currently, Restricted SharePoint Search administration is only possible via PowerShell. To make the conversation easier with IT on how to support the business momentum of Generative AI / Copilot and what they need to do to enable Restricted SharePoint Search, having the administration of this feature via the SharePoint Admin Center may has a big business impact. Currently, some IT departments find it challenging to use PowerShell and use this as a blocker in the conversation when the business wants to experiment with and start using Copilot. Adding this functionality to the SharePoint Admin Center releases this hurdle.
pw-ski Besides existing permissions that Site Owners or Site Admins can control, or to prevent oversharing in general, SharePoint Administrators in the tenant could use SharePoint Advanced Management to restrict SharePoint site access (Restrict SharePoint site access with Microsoft 365 groups and Entra security groups). This feature offers the possibility to restrict/force permissions for certain user groups, regardless of the permissions assigned on the site itself. Effective permissions on SharePoint content by using this feature affect the visibility of search results (of course!). Another option to restrict accessibility of certain SharePoint content, only to selected user groups, could be achieved by information barriers (Learn about information barriers). This is another optional possibility to configure "barriers".
These options mentioned above have a direct impact on search and the way users can see and interact with search results.
I was also wondering about allocating those 100 sites by user groups... e.g. finance user group has access to finance related SP sites and marketing department has access to marketing SP sites. This could be important especially for larger clients.
Is the restriction of 100 SharePoint sites organisation wide? For example, can we provide a set of targeted SharePoint sites only for a group of users? And another set of targeted SharePoint sites for another group of users? Thanks!
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\n
Discover how Restricted SharePoint Search can help you maintain momentum with your Copilot deployment, while you implement robust data security solutions from Microsoft Purview and SharePoint Advanced Management.
","body":"
Update June 24 , 2024: Restricted SharePoint Search has entered general availability.
\n
\n
Copilot for Microsoft 365 reasons across your universe of data—all your emails, meetings, chats, documents, and more, plus the web. Copilot also inherits your existing Microsoft 365 security, privacy, identity, and compliance policies—so you know it’s enterprise-grade. Over the past year, we’ve learned that this experience is most effective when coupled with strong content management and data governance practices. As organizations roll-out Copilot across their workforce, we have seen that some are comfortable with their existing practices, some are making adjustments in parallel, and some want more time to update their data governance practices.
\n
\n
Restricted SharePoint Search gives you time to review and audit site permissions. It is designed to help you maintain momentum with your Copilot deployment while you implement robust data security solutions from Microsoft Purviewand manage content lifecyclewith SharePoint Advanced Management. Combined, these two solutions offer a complete solution for data discovery, protection, and governance.
\n
\n
How Restricted SharePoint Search works with Copilot
\n
Restricted SharePoint Search allows you to disable organization-wide search, and to restrict both Enterprise Search and Copilot experiences to a curated set of SharePoint sites of your choice. Additionally, whether you have enabled Enterprise Search or Restricted SharePoint Search, users in your organization will still be able to interact with files and content they own or that they have previously accessed in Copilot.
\n
\n
Restricted SharePoint Search is off by default. If you decide to enable it Copilot and non-Copilot users will be able to find and use content from:
\n
\n
An allowed list of curated SharePoint sites set up by admins (with up to 100 SharePoint sites), honoring sites’ existing permissions.
\n
Content from their frequently visited SharePoint sites.
\n
Users’ OneDrive files, chats, emails, calendars they have access to.
\n
Files that were shared directly with the users.
\n
Files that the users viewed, edited, or created.
\n
\n
Additionally, Copilot users in your organization will see the following message on their Copilot experiences: \"Your organization's admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.”
\n
\n
Copilot for Microsoft 365 end user experience. There is a message at the top of the screen with the following text: Your organization's admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.”
\n
Restricted SharePoint Search entered general availability on June 24, 2024 and is designed for customers of Copilot for Microsoft 365. To follow the status of the rollout, please follow this public roadmap link.
\n
\n
We appreciate your trust in Copilot for Microsoft 365 and are committed to continuing to serve your needs.
\n
\n
Frequently Asked Questions
\n
\n
1.Does Restricted SharePoint Search require an additional license?
\n
No, Restricted SharePoint Search will be available to tenants with Copilot for Microsoft 365 subscriptions from April onwards. To follow the status of the rollout, please follow this public roadmap link.
\n
\n
2.How can I turn on Restricted SharePoint Search?
\n
Restricted SharePoint Search is off by default. You can enable it by running PowerShell scripts that require Global/Tenant and SharePoint permissions. You can also use the same tools to control the list of sites that are allowed.
\n
\n
3.Does enabling Restricted SharePoint Search change permissions for what a user has access to?
\n
No, this feature does not change permissions for what a user has access to, but instead it is intended to help minimize the risk of overexposure of overshared content by reducing what they can discover in search and Copilot.
\n
\n
4.How does Restricted SharePoint Search affect my search results and Copilot experiences?
\n
If Restricted SharePoint Search is enabled, your experience will be impacted in the following ways:
\n
\n
\n
Search results and Copilot search results will be limited (enabling this feature impacts the search experience, even for non-Copilot users). Users will be able to discover content from:\n
\n
An allowed list of curated SharePoint sites set up by admins (with up to 100 SharePoint sites), honoring sites’ existing permissions.
\n
Users’ OneDrive files, chats they are part of, emails they send and receive, calendars they have access to, etc.
\n
Users’ accessed files and files shared with the user.
\n
Content from their frequently visited sites.
\n
\n
\n
Copilot will have less information available to reference, which may impact its ability to provide accurate and comprehensive responses to prompts.
\n
Users within the organization will see the following banner on Copilot experiences: Your organization's admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.
\n
\n
5.Will users be unable to access their information with Copilot if Restricted SharePoint Search is enabled?
\n
No, if you have Enterprise Search or Restricted SharePoint Search on, either way you will be able to interact with the information you own in OneDrive, chats you are part of, emails you send and receive, calendars you have access to, etc.
\n
\n
\n
Did you know? The Microsoft 365 Roadmap is where you can get the latest updates on productivity apps and intelligent cloud services. Check out what features are in development or coming soon on the Microsoft 365 Roadmap,or view roadmap item here
","body@stringLength":"17293","rawBody":"
Update June 24 , 2024: Restricted SharePoint Search has entered general availability.
\n
\n
Copilot for Microsoft 365 reasons across your universe of data—all your emails, meetings, chats, documents, and more, plus the web. Copilot also inherits your existing Microsoft 365 security, privacy, identity, and compliance policies—so you know it’s enterprise-grade. Over the past year, we’ve learned that this experience is most effective when coupled with strong content management and data governance practices. As organizations roll-out Copilot across their workforce, we have seen that some are comfortable with their existing practices, some are making adjustments in parallel, and some want more time to update their data governance practices.
\n
\n
Restricted SharePoint Search gives you time to review and audit site permissions. It is designed to help you maintain momentum with your Copilot deployment while you implement robust data security solutions from Microsoft Purviewand manage content lifecyclewith SharePoint Advanced Management. Combined, these two solutions offer a complete solution for data discovery, protection, and governance.
\n
\n
How Restricted SharePoint Search works with Copilot
\n
Restricted SharePoint Search allows you to disable organization-wide search, and to restrict both Enterprise Search and Copilot experiences to a curated set of SharePoint sites of your choice. Additionally, whether you have enabled Enterprise Search or Restricted SharePoint Search, users in your organization will still be able to interact with files and content they own or that they have previously accessed in Copilot.
\n
\n
Restricted SharePoint Search is off by default. If you decide to enable it Copilot and non-Copilot users will be able to find and use content from:
\n
\n
An allowed list of curated SharePoint sites set up by admins (with up to 100 SharePoint sites), honoring sites’ existing permissions.
\n
Content from their frequently visited SharePoint sites.
\n
Users’ OneDrive files, chats, emails, calendars they have access to.
\n
Files that were shared directly with the users.
\n
Files that the users viewed, edited, or created.
\n
\n
Additionally, Copilot users in your organization will see the following message on their Copilot experiences: \"Your organization's admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.”
\n
\n
Copilot for Microsoft 365 end user experience. There is a message at the top of the screen with the following text: Your organization's admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.”
\n
Restricted SharePoint Search entered general availability on June 24, 2024 and is designed for customers of Copilot for Microsoft 365. To follow the status of the rollout, please follow this public roadmap link.
\n
\n
We appreciate your trust in Copilot for Microsoft 365 and are committed to continuing to serve your needs.
\n
\n
Frequently Asked Questions
\n
\n
1.Does Restricted SharePoint Search require an additional license?
\n
No, Restricted SharePoint Search will be available to tenants with Copilot for Microsoft 365 subscriptions from April onwards. To follow the status of the rollout, please follow this public roadmap link.
\n
\n
2.How can I turn on Restricted SharePoint Search?
\n
Restricted SharePoint Search is off by default. You can enable it by running PowerShell scripts that require Global/Tenant and SharePoint permissions. You can also use the same tools to control the list of sites that are allowed.
\n
\n
3.Does enabling Restricted SharePoint Search change permissions for what a user has access to?
\n
No, this feature does not change permissions for what a user has access to, but instead it is intended to help minimize the risk of overexposure of overshared content by reducing what they can discover in search and Copilot.
\n
\n
4.How does Restricted SharePoint Search affect my search results and Copilot experiences?
\n
If Restricted SharePoint Search is enabled, your experience will be impacted in the following ways:
\n
\n
\n
Search results and Copilot search results will be limited (enabling this feature impacts the search experience, even for non-Copilot users). Users will be able to discover content from:\n
\n
An allowed list of curated SharePoint sites set up by admins (with up to 100 SharePoint sites), honoring sites’ existing permissions.
\n
Users’ OneDrive files, chats they are part of, emails they send and receive, calendars they have access to, etc.
\n
Users’ accessed files and files shared with the user.
\n
Content from their frequently visited sites.
\n
\n
\n
Copilot will have less information available to reference, which may impact its ability to provide accurate and comprehensive responses to prompts.
\n
Users within the organization will see the following banner on Copilot experiences: Your organization's admin has restricted Copilot from accessing certain SharePoint sites. This limits the content Copilot can search and reference when responding to your prompts. Learn more.
\n
\n
5.Will users be unable to access their information with Copilot if Restricted SharePoint Search is enabled?
\n
No, if you have Enterprise Search or Restricted SharePoint Search on, either way you will be able to interact with the information you own in OneDrive, chats you are part of, emails you send and receive, calendars you have access to, etc.
\n
\n
\n
Did you know? The Microsoft 365 Roadmap is where you can get the latest updates on productivity apps and intelligent cloud services. Check out what features are in development or coming soon on the Microsoft 365 Roadmap,or view roadmap item here
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Discover how Restricted SharePoint Search can help you maintain momentum with your Copilot deployment, while you implement robust data security solutions from Microsoft Purview and SharePoint Advanced Management.
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Introducing Restricted SharePoint Search to help you get started with Copilot for Microsoft 365","moderationData":{"__ref":"ModerationData:moderation_data:4377984"},"body":"
Hello.
The Restricted SharePoint Search (RSS) was designed to give companies the ability to limit the output of content in SharePoint sites (except those on the allowed list) from search results until more robust services are activated to address the current issue of oversharing. This issue affects one of our clients, whose users are able to retrieve results and information from documents via Copilot for M365, even when they should not have access to them.
\"Search results are limited to sites on the allowed list, users’ frequently visited sites, sites that users already have permissions to, and users’ recently accessed files. Turning on this feature impacts the overall search experience, even for non-Copilot users.\"
Based on this, it appears that RSS does not fully achieve its intended goal. If search results still include frequently visited sites, recently accessed files, and sites where users already have permissions, then enabling RSS might not effectively restrict search results as expected.
My interpretation is that while RSS can help limit broad search queries, it does not provide a foolproof method for blocking unauthorized access via search. Users may still retrieve content based on past interactions, potentially making the feature ineffective in fully preventing unintended data exposure.
What is your interpretation? thank you
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Hello.
The Restricted SharePoint Search (RSS) was designed to give companies the ability to limit the output of content in SharePoint sites (except those on the allowed list) from search results until more robust services are activated to address the current issue of oversharing. This issue affects one of our clients, whose users are able to retrieve results and information from documents via Copilot for M365, even when they should not have access to them.
\"Search results are limited to sites on the allowed list, users’ frequently visited sites, sites that users already have permissions to, and users’ recently accessed files. Turning on this feature impacts the overall search experience, even for non-Copilot users.\"
Based on this, it appears that RSS does not fully achieve its intended goal. If search results still include frequently visited sites, recently accessed files, and sites where users already have permissions, then enabling RSS might not effectively restrict search results as expected.
My interpretation is that while RSS can help limit broad search queries, it does not provide a foolproof method for blocking unauthorized access via search. Users may still retrieve content based on past interactions, potentially making the feature ineffective in fully preventing unintended data exposure.
What is your interpretation? thank you
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Can you please clarify for me - if a user has access to a particular SharePoint site but the SharePoint site is not an \"allowed\" site under Restricted SharePoint Search, will the content of the SharePoint site in question be included or excluded?
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Can Restricted SharePoint Search be improved, so it is only active for people who have Copilot for Microsoft 365 enabled? This is great when organizations have the momentum of starting with Generative AI via Copilot for Microsoft 365 and make it possible for them to quickly start experimenting with scenarios. In parallel, the activities required to implement Data Governance can be undertaking. Via this route people who are no part of the Copilot pilot team are not impacted by the restrictions of Restricted SharePoint Search.
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It's great that organizations now have the possibility to choose whether they enable Restricted SharePoint Search as a temporary solution when they are uncertain about their sites, giving them time to implement data governance.
Can Restricted SharePoint Search administration be added to the SharePoint Admin Center TJ_DevineChristianHeimpaprud ?
Currently, Restricted SharePoint Search administration is only possible via PowerShell. To make the conversation easier with IT on how to support the business momentum of Generative AI / Copilot and what they need to do to enable Restricted SharePoint Search, having the administration of this feature via the SharePoint Admin Center may has a big business impact. Currently, some IT departments find it challenging to use PowerShell and use this as a blocker in the conversation when the business wants to experiment with and start using Copilot. Adding this functionality to the SharePoint Admin Center releases this hurdle.
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pw-ski Besides existing permissions that Site Owners or Site Admins can control, or to prevent oversharing in general, SharePoint Administrators in the tenant could use SharePoint Advanced Management to restrict SharePoint site access (Restrict SharePoint site access with Microsoft 365 groups and Entra security groups). This feature offers the possibility to restrict/force permissions for certain user groups, regardless of the permissions assigned on the site itself. Effective permissions on SharePoint content by using this feature affect the visibility of search results (of course!). Another option to restrict accessibility of certain SharePoint content, only to selected user groups, could be achieved by information barriers (Learn about information barriers). This is another optional possibility to configure \"barriers\".
These options mentioned above have a direct impact on search and the way users can see and interact with search results.
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I was also wondering about allocating those 100 sites by user groups... e.g. finance user group has access to finance related SP sites and marketing department has access to marketing SP sites. This could be important especially for larger clients.
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Swati670, I don't think so: \"An allowed list of curated SharePoint sites\" indicates a single list for indeed a Tenant (organization wide).
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Is the restriction of 100 SharePoint sites organisation wide? For example, can we provide a set of targeted SharePoint sites only for a group of users? And another set of targeted SharePoint sites for another group of users? Thanks!
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