In Exchange 2010, you can use Retention Policies to manage message retention. Retention Policies consist of delete tags, i.e. retention tags with either Delete and Allow Recovery or Permanently Delet...
Updated Dec 13, 2023
Version 3.0
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I'm still a bit shakey on setting up a retention solution that meets my needs. I'm basically looking for a way to move all items from all folders in the live mailbox to the archive after 180 days. After 3 years in the archive I want those items to be permanently removed. Obviously I want everything discover-able so Single Item Retention will be enabled. I also want the recovery dumpster to have a 3 year limit so that emails can't be maliciously deleted.
I dont really understand why you can't set a 180 days move to archive on just the inbox, and then have a separate move to archive or perm delete for personal folders. In an ideal world i'd want to set up the policies like this.
Inbox: move to archive after 180 days
Personal: 1 year move to archive (so they can keep it in the inbox)
Deleted Items: 14 days delete and allow recovery
Archive: Purge after 3 years
Recoverable Items: 3 year limit to match corp policy. -RetainDeletedItemsFor 1095
Anyone want to help me out with what can get me as close to this as possible? I suppose I can put a move ALL items to archive after 180 days, have the personal policy to tag it to not apply and have the deleted items one as well. But what additional policy needs to be in place to perm delete from the archive after 3 years? I didn't think you could have 2 default policy tags contained within the same Retention Policy?
thanks