In Exchange 2010, you can use Retention Policies to manage message retention. Retention Policies consist of delete tags, i.e. retention tags with either Delete and Allow Recovery or Permanently Delet...
Updated Dec 13, 2023
Version 3.0
Blog Post
@Disgruntled: Thanks for the feedback!
Note:
- This post doesn't indicate that Notes does not behave like any other folder. Users will need to apply a Personal Tag to any folder - default or custom (user-created), to apply different archiving settings. This post does indicate
that you can't apply a Personal Tag to the Notes folder in Outlook 2010. Notes support was added in Exchange 2010 SP1. Until Outlook adds it, you can use
OWA to assign a tag to it.
- We're not suggesting that you remove the archive
DPT AND have users apply a "Never" Personal Tag. Both the options are presented. The latter option is what's recommended (instead of removing archive DPT).
- User participation is not required - unless users don't want items in the Notes folder to be archived based on the default archive policy, which will move items to the archive mailbox after 2 years. You can
http://technet.microsoft.com/en-us/library/ff715339.aspx
modify the default policy to suit your needs - for example, by modifying the retention period (Age limit for retention (days) in
EMC or the
AgeLimitForRetention parameter of http://technet.microsoft.com/en-us/library/dd298042.aspx cmdlet). You
can also create your own archiving policies.
- Nevertheless, you'll greatly improve user satisfaction and reduce support costs by communicating details about user-facing features with your users.