In addition to the Mobile Messaging paper that we blogged about, there are two more Messaging related IT Showcase papers available that we did not mention yet:
Messaging Hygiene at Microsoft: How...
Updated Jul 01, 2019
Version 2.0
Blog Post
Hi EBK,
Currently we have 200MB send/receive limits set against our user mailbox population. In addition, end users have the ability to create PSTs, which allows them to store their old data. Obviously this has limitations on how we can archive required data for
legal compliance.
Currently we do not have an archiving solution implemented within MSIT, but we will be implementing a message records management solution with Exchange 2007 and Outlook 2007. Here's the basic overview of how we will do this:
1. Deploy Exchange 2007 and Outlook 2007.
2. Work with Legal to determine regulatory compliance policies.
3. Instruct users on upcoming changes around message records management and how they can manage the data.
4. Increase mailbox sizes (note that this requires work on SLAs, storage design, etc).
5. Create managed folders and implement content policies (number of days items are kept, if folder data should be journaled, etc). Set policies against default folders as well (inbox, sent items, etc).
6. Inform users they have x number of days/months to migrate data from PST to the mailbox. After y number of days/months implement registry key (PSTDisableGrow) to allow read only access of PST data. After z number of days/months, implement registry key
to block PST access (DisablePST). Users will move data within their mailbox to the managed folders to keep them for the length of the retention policy.
7. Retain the appropriate data for the legal required retention period. Data can be archived/journaled to any SMTP address.
I hope this information helps but if you need more information, please see the Exchange 2007 Help located on the Exchange TechCenter, as well as, the compliance videos at
http://msexchangeteam.com/archive/2006/06/20/428030.aspx.
Ross