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in naming convention of user’s Name 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We want to inform you about a change in naming convention of user’s Name parameter that we are working on.

","body":"

Update (4/12/23): This feature was enabled in our worldwide and 21Vianet clouds in November 2022. All tenants in these clouds will see the changes. Rollout to our GCCH and DoD clouds has been paused until further notice. Please follow this space for any other updates.

\n

We want to inform you about a change that we are working on. This change will be rolled out in a phased manner. The following is a more updated and detailed explanation of changes being implemented.

\n

The Name parameter associated with a recipient within a tenant in Exchange Online should be unique. However, while we sync objects from Azure Active Directory to Exchange Online, the way Name parameter (system metadata) is being computed in the backend currently led to some system conflicts impacting reliability. We realized that the current method is not the best way to compute this parameter. Hence, we want to move away from the status quo to a more robust way of generating the Name parameter which is through ExternalDirectoryObjectId (EDOID) that ensures uniqueness in the system. All the long-term reliability enhancements in the backend would be done in line with this change.

\n

EDOID value is unique. We’ll use this GUID as Name instead of synchronizing the Name from on-premises (when in Hybrid environment) or using the alias (if Name is not specified) to compute the Name parameter in Exchange Online. With this change the DistinguishedName (DN) value will also get impacted. To better understand how this will impact objects in a tenant where directory synchronization is enabled, consider the following example:

\n

With this new change, when creating a new Office 365 (remote) mailbox from on-premises Exchange Admin Center, the Name field will no longer synchronize to Exchange Online.

\n

\n

Before changes are implemented:
DisplayName: Jeff Smith
Name: Jeff Smith
Alias: jsmith
DistinguishedName: CN= Jeff Smith,OU=(tenant).onmicrosoft.com, OU=Microsoft Exchange Hosted Organizations, DC=NAMP283A001, DC=PROD,DC=OUTLOOK, DC=COM
ExternalDirectoryObjectId: 12313c53-fff7-46d4-8b83-71fb317d1853

\n

After changes are implemented:

\n

DisplayName: Jeff Smith
Name: 12313c53-fff7-46d4-8b83-71fb317d1853
Alias: jsmith
DistinguishedName: CN= 12313c53-fff7-46d4-8b83-71fb317d1853, OU=(tenant).onmicrosoft.com, OU=Microsoft Exchange Hosted Organizations, DC=NAMP283A001, DC=PROD, DC=OUTLOOK, DC=COM 

\n

In this example, both the Name and DistinguishedName are updated with the EDOID value.

\n

Note: This would also mean that any subsequent CN value change in Exchange on-premises will not be reflected in the object’s Name property in Exchange Online.

\n

Will this change not allow modification of the Name property?
As a temporary workaround, customers can still use Exchange PowerShell cmdlets (New-MailUser, New-Mailbox, Set-User, Set-MailUser, Set-Mailbox with -Name parameter) to update* the Name property in Exchange Online. Since the cmdlets ensure uniqueness, it would allow the operation to succeed only when the passed Name is unique in the tenant.
*Updates to Name parameter using the above-mentioned cmdlets will only work for users created in Exchange Online. These cmdlets won’t work for users who are part of a hybrid environment.

\n

How will the change impact new and existing users?
The updated naming logic would take effect during creation of new recipient objects (mailbox, user, group, contact) when the change is coming from AAD. However, if the recipient object is mastered in Exchange Online or is directly created there, then the Name which is given during creation will be honored. Since Id/Identity in Exchange Online is a field derived from DistiguishedName it will also reflect EDOID values going forward. If you want to uniquely identify a recipient, you can still use the value of Identity for all practical purposes. However, if visual representation of something similar to Name is preferred, it is advised to take dependency on alias/DisplayName instead. Lastly, existing users won’t get impacted in any way; they will continue to reflect the same Name as was before the change was implemented.

\n

Please note that since we will start using EDOID as Name in Exchange Online, we shall stop allowing changes in CN to reflect in Name property in Exchange Online for all users (both new and existing). 

\n

We recommend that Administrators evaluate any scripts or other automation that may rely on the Name property and update them accordingly. Additionally, we also encourage Administrators to take dependency on DisplayName if GUID in Name parameter does not serve the purpose.

\n

Exchange Online Team

","body@stringLength":"6029","rawBody":"

Update (4/12/23): This feature was enabled in our worldwide and 21Vianet clouds in November 2022. All tenants in these clouds will see the changes. Rollout to our GCCH and DoD clouds has been paused until further notice. Please follow this space for any other updates.

\n

We want to inform you about a change that we are working on. This change will be rolled out in a phased manner. The following is a more updated and detailed explanation of changes being implemented.

\n

The Name parameter associated with a recipient within a tenant in Exchange Online should be unique. However, while we sync objects from Azure Active Directory to Exchange Online, the way Name parameter (system metadata) is being computed in the backend currently led to some system conflicts impacting reliability. We realized that the current method is not the best way to compute this parameter. Hence, we want to move away from the status quo to a more robust way of generating the Name parameter which is through ExternalDirectoryObjectId (EDOID) that ensures uniqueness in the system. All the long-term reliability enhancements in the backend would be done in line with this change.

\n

EDOID value is unique. We’ll use this GUID as Name instead of synchronizing the Name from on-premises (when in Hybrid environment) or using the alias (if Name is not specified) to compute the Name parameter in Exchange Online. With this change the DistinguishedName (DN) value will also get impacted. To better understand how this will impact objects in a tenant where directory synchronization is enabled, consider the following example:

\n

With this new change, when creating a new Office 365 (remote) mailbox from on-premises Exchange Admin Center, the Name field will no longer synchronize to Exchange Online.

\n

\n

Before changes are implemented:
DisplayName: Jeff Smith
Name: Jeff Smith
Alias: jsmith
DistinguishedName: CN= Jeff Smith,OU=(tenant).onmicrosoft.com, OU=Microsoft Exchange Hosted Organizations, DC=NAMP283A001, DC=PROD,DC=OUTLOOK, DC=COM
ExternalDirectoryObjectId: 12313c53-fff7-46d4-8b83-71fb317d1853

\n

After changes are implemented:

\n

DisplayName: Jeff Smith
Name: 12313c53-fff7-46d4-8b83-71fb317d1853
Alias: jsmith
DistinguishedName: CN= 12313c53-fff7-46d4-8b83-71fb317d1853, OU=(tenant).onmicrosoft.com, OU=Microsoft Exchange Hosted Organizations, DC=NAMP283A001, DC=PROD, DC=OUTLOOK, DC=COM 

\n

In this example, both the Name and DistinguishedName are updated with the EDOID value.

\n

Note: This would also mean that any subsequent CN value change in Exchange on-premises will not be reflected in the object’s Name property in Exchange Online.

\n

Will this change not allow modification of the Name property?
As a temporary workaround, customers can still use Exchange PowerShell cmdlets (New-MailUser, New-Mailbox, Set-User, Set-MailUser, Set-Mailbox with -Name parameter) to update* the Name property in Exchange Online. Since the cmdlets ensure uniqueness, it would allow the operation to succeed only when the passed Name is unique in the tenant.
*Updates to Name parameter using the above-mentioned cmdlets will only work for users created in Exchange Online. These cmdlets won’t work for users who are part of a hybrid environment.

\n

How will the change impact new and existing users?
The updated naming logic would take effect during creation of new recipient objects (mailbox, user, group, contact) when the change is coming from AAD. However, if the recipient object is mastered in Exchange Online or is directly created there, then the Name which is given during creation will be honored. Since Id/Identity in Exchange Online is a field derived from DistiguishedName it will also reflect EDOID values going forward. If you want to uniquely identify a recipient, you can still use the value of Identity for all practical purposes. However, if visual representation of something similar to Name is preferred, it is advised to take dependency on alias/DisplayName instead. Lastly, existing users won’t get impacted in any way; they will continue to reflect the same Name as was before the change was implemented.

\n

Please note that since we will start using EDOID as Name in Exchange Online, we shall stop allowing changes in CN to reflect in Name property in Exchange Online for all users (both new and existing). 

\n

We recommend that Administrators evaluate any scripts or other automation that may rely on the Name property and update them accordingly. Additionally, we also encourage Administrators to take dependency on DisplayName if GUID in Name parameter does not serve the purpose.

\n

Exchange Online Team

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We want to inform you about a change in naming convention of user’s Name parameter that we are working on.

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of user’s Name parameter","moderationData":{"__ref":"ModerationData:moderation_data:4370407"},"body":"

They aren't listening to this thread any longer.  And they had to make this change, the alternative wasn't feasible to MS.

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I'm not terribly upset by that change, the failing is not updating the rest of their tooling to work with the change properly.

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The Exchange Team at Microsoft has failed miserably with this idiotic change.  It's idiotic because they **bleep** well knew the Exchange Admin Center provides for Sender management of distribution groups and that this change would break that functionality.  The Exchange Team simply does not care that their poor choice has resulted in breaking a production system.  The Exchange Team simply does not care that their poor choice has resulted in a negative experience for customers.  The Exchange Team simply does not care.

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Try managing the Send As or other delegates of Distribution Groups, showing half resolved name and half-guids.  it's impossible to manage.

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This change reveals a huge design flaw in the admin web gui: you do not use the displayname everywhere when you, eh, display(!) accounts. If you did, this wouldn't be any problem at all. 

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displayName is hardly unique, even if it is more helpful than a GUID.  To guarantee uniqueness we've historically used \"displayName (sAMAccountName)\" as our cn/rdn on-premises, and the sAMAccountName always matches the mailNickname/alias for Exchange.  The problem Microsoft tried to fix with this change was apparently syncs from multiple domains where the uniqueness couldn't be assured, but instead of throwing an error like the Entra ID Connect Sync process has always done for other collisions (i.e. email address assigned to another recipient), they came up with this kludge which didn't account for how OWA and other interfaces use the data.  I'm generally a fan of Microsoft's tech but this remains one of the most ill-conceived steps they have ever taken and not immediately taken action to revert or correct after running into reality.  This is what agile development brings, and data architecture is not agile.  

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SGlazebrook oh, that works!  So the solution would be to add {(Get-Mailbox $_.Identity | Select DisplayName)} when using Get-MailboxPermission.

e.g.

 

Get-Mailbox -resultsize unlimited | Get-MailboxPermission | Select User, {Get-Mailbox $_.Identity | Select DisplayName}, AccessRights | Where {($_.User -ne \"NT AUTHORITY\\SELF\")} | Sort-Object -Property User | Export-Csv -Path \"c:\\temp\\MailboxPermissions.csv\" -NoTypeInformation

 

 

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Matt-P.  You can just to a get-mailbox <Exchange GUID> |fl Alias,DisplayName to get who the mailbox belongs to.

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So the Exchange GUID doesn't match the AD GUID?! How do we link the GUID displayed in Get-Mailbox to a user's name? Thanks

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Get familiar with PowerShell and the following syntax for adding/removing authorized senders to DDG, 

 

–AcceptMessagesOnlyFrom @{add=\"email address removed for privacy reasons\",\"email address removed for privacy reasons\"}

 

2+ years now of this debacle, and I haven't seen nor heard of MS resolving this in the web interface.

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Isn't the arrogance astounding?

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Ismael_Justiniano, I'd like to clarify your issue to determine if it will hit us as well.  Is it that you aren't able to assign users as approved senders, the permissions do not work, or you are not able to verify that the correct users are set once it is done?

 

Many of our DDGs are set to receive email only from a couple of people that have been around awhile, and a shared mailbox owned by the communications group which also doesn't get translated to a GUID.  Eventually I am going to get a request to assign someone sender ability who wasn't hired until after the Big Change.

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Sorry for the late reply.  The behavior is as such: you can assign the email of the user to the authorized sender group of a particular DDL.  Save.  The moment you refresh or exit and come back, it shows the exchguid.  The problem, assumingly, is that when a hybrid based account is assigned the ability to send to the DDL, exchange doesn't know how to process who a/the \"guid\" is and the message fails.  A work around is using a shared mb created in EOL and giving full delegated rights to the mailbox for the effected users and granting that mb the ability to send to the DDL.  Only thing I have tried that has worked at the moment.  So you can assign, with no issues.  The ability to send is then crippled because of the change... and remember, it is only impacting hybrid based accounts because of how it is syncing and chaning the display name to the guid that was resolving another issue.  Ironically enough causing this one... but it's MS LOL.  Everything made in the \"cloud\", native azure/eol only, is not impacted... based on what i've read thus far.  Hope this helps.

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This is affecting the ability to designate who can send to a dynamic distribution list via delivery management that ddl's settings.  This needs resolution as executives not having the ability to send comms out to a company is very disruptive and unacceptable.

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Ismael, you'll learn the Exchange Team simply doesn't care what you or others think about what they've done.

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