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Giovanni
MicrosoftJoined Feb 22, 2023
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Re: What do you think about RSVP in Outlook?
Hi mstorie. "declined invites still show" Yes! I believe this was the most important improvement in the core RSVP experience in the past couple of years. And it is now becoming a great adoption differentiator for those users upgrading from the legacy Outlook for Windows to the new Outlook for Windows. We've taken care to implement this feature in such a way that it will also work if you are declining from Mac, mobile (iOS, Android) and Teams. But we are aware that there are still some small improvements to be delivered on these other clients to make the declined events experience better across all M365 products. Please feel free to share feedback about things you don't like about RSVPing on the new Outlook Desktop too.Re: What do you think about RSVP in Outlook?
Hi Karen_Roem "unticking email organiser" You seem like one of those users that rely a lot on silent responses, because you have empathy for the organizer and do not want to load them with tons of potentially unnecessary response emails in the Inbox; am I right? Most of the time, there is no need to add an RSVP note, but when they are added, it is very important that they become clearly visible to the meeting organizer. One of the improvements we are looking into is to give organizers more power over what they see or not in their Inbox, which would mean transferring this "burden" from the responding attendee to the organizer; instead of attendees having to worry about "if there will be a visible email arriving at the organizer's inbox", we could give the organizer a setting or filter to choose if/when they want to see/hide the RSVP emails in their inbox. "I still believe it needs to be made clearer under which circumstances the tracking information is not updated" Ideally, the tracking information should always be updated. RSVP ("répondez s'il vous plaît") is by definition a means of communication through which the invitee lets the organizer know if they will be attending or not; thus if someone responds, the organizer must be able to see/access the response somehow, otherwise the core goal of RSVPing is not fulfilled. The most important reason why we are looking into changes in the "email organizer" flow/design and into "silent responses" is exactly to improve "tracking". We want tracking to be available and reliable for all meeting sizes (including large events with tens of thousands of attendees) and across all scenario combinations (cross-client, cross-tenant, cross-platform). Saving one's response locally without letting the organizer know is not RSVPing per se; if this user need exists, it can be fulfilled via other means, not necessarily the RSVP flow. And tailoring the impact of RSVPs (e.g. email; notification; silently update tracking table...) on the organizer's experience should be under the organizer's control, as they are the most interested party. Thank you for sharing your feedback, Karen. Always good to hear your thoughts!Re: What do you think about RSVP in Outlook?
HI KimT555 "never send a tentative or decline without a note" Good to know and noted . We are currently exploring some changes to the design/flow of adding notes on Outlook on the Web and the New Outlook for Windows. The vast majority of the time, users do not need to add a note (e.g. when accepting the invite), but when they do it is very important. So it might be useful to make the note field a little less evident to not take up so much space all the time for everyone, but still keep it easily accessible at a click for those users that sometimes need to use it. "tracking happens regardless of if a response is sent ... when RSVP'er and the Host are on the same version" We also refer to these as "silent responses", when no visible response message/email renders on the organizer's Inbox. I know there is still a lot of improvement opportunities for silent responses. We are currently investigating them, with a special attention to scenarios involving cross-client (i.e. organizer and attendee in different Outlook apps), cross-tenant (i.e different companies) and cross-platform (i.e. different products). "declined meetings can still show in the calendar" We finally delivered this in Nov 2023, and it has been a great success. And we have more coming soon in this line of preserving/keeping things instead of deleting/removing. If you don't like your invite emails disappearing from your Inbox after you RSVP, we've got a new setting already in internal testing for you: "Do not delete invitation after responding". Thank you for taking your time to share your feedback, KimT555. I will remember you for more feedback when time comes.Re: Save changes but don't send update: it this feature gone for delegates?
R_Young2024 Rolling out of the "Send updates only to added or removed attendees" feature to Outlook on the Web (web app) and to the New Outlook for Windows (desktop app) is planned to start soon: ref: https://www.microsoft.com/en-us/microsoft-365/roadmap?featureid=394687 (M365 Roadmap)Re: Invitation email deleted after RSVP
Edgar14 Our team is currently working on this functionality. It is on the M365 Roadmap: https://www.microsoft.com/en-us/microsoft-365/roadmap?featureid=394681. First it will be rolled out to Outlook on the Web and the New Outlook for Windows. Outlook for Mac (cc: @Faisal Jeelani ) and Mobile shall follow.Re: Enable in-person and Teams RSVPs for hybrid meetings in Outlook Calendar
Hello Nicola_H. We've released a hybrid RSVP functionality for Outlook on the Web and the new Outlook for Windows a few months ago, back in March 2024. Check this article Schedule in-person events in Outlook - Microsoft Support for more information, but in general, attendees are able to respond with "Yes, in person" or "Yes, virtually" when the meeting organizer requests them to attend in person.What do you think about RSVP in Outlook?
Hello Calendar Community, RSVP (responding to meeting invitations) is an area with lots of opportunity for improvements in Outlook Calendar. I’m reaching out to gather your feedback on RSVP. We’re particularly interested in understanding: Ease of Use: How intuitive and user-friendly do you find the current RSVP process? Functionality: Are there any features you wish were included to improve the RSVP experience? Efficiency: How could we make RSVPing quicker and more efficient for you? Overall Experience: Any other comments on your overall experience with the RSVP functionality? Feel free to share your thoughts in the comments. I am really eager for some insights from our community and its power calendar users. cheers, GioRe: Outlook on Macbook: How to prevent e-mail from auto-deleting after RSVP
SophiaTypeLove Our team is working on this functionality as I write this message to you. It is on the M365 Roadmap: https://www.microsoft.com/en-us/microsoft-365/roadmap?featureid=394681. First it will be rolled out to Outlook on the Web and the New Outlook for Windows. Outlook for Mac (cc: Faisal Jeelani ) and Mobile shall follow.Re: Save changes but don't send update: it this feature gone for delegates?
The necessary service-side work to enable bringing the prompt back for the Classic Outlook Desktop for Windows delegates was completed as planned in the first semester of 2023. However, for you to actually see this change on the UI, there is still some work needed on the client-side, which I have no ETA for. On the New Outlook Desktop for Windows, there are also plans to provide a similar prompt to users. I don't know which one is going to be ready first, if on the Classic or on the New Outlook Desktop for Windows.Re: Save changes but don't send update: it this feature gone for delegates?
Katjavw those more flexible options on Outlook Desktop were removed some time back for when a delegate is updating the principal's calendar (it was not removed when the delegate was updating their own personal calendar), but there are ongoing changes to bring back that power of control to the end user/delegate. But even after they are brought back, what will still not be possible is to change the time/date values of a meeting without sending an update. This type of change cannot be saved locally, as it would create inconsistencies between the different versions of the same meeting held by different attendees. cheers, GioRe: Save changes but don't send update: it this feature gone for delegates?
Katjavw Regarding your #2, the "Send Update to Attendees" dialog was removed from Outlook Desktop when calendar sharing was upgraded to RESTful APIs. You are not the only one to miss the larger control that functionality gave delegated users, where they could restrict small meeting updates from being sent to all attendees. Good news is we have been working on the code that will bring that dialog back for Outlook Desktop delegates. You can expect it to be released around mid-2023! best regards, Gio
