save outlook attachment to MS Teams?

[Youssef BENHOMAID]

Hello all,

I am using MS Teams to collaborate with colleagues. Obviously, a lot of information is shared via email with attachments. I cannot find a way to save the attachment directly from the email to a file folder in the MS Teams app. Drag and drop not working.

Is there a function or an add-in in Outlook or MS Teams?

Thanks

Youssef

[#2]

There are a couple save to SharePoint add-ins for Outlook if you search for SharePoint you will see them. You can then save to the channel folder to the associated SharePoint site.

You can also forward e-mail to a channel using get e-mail address on the channel and it will go into an attachments folder in Teams which can then be moved using move command and what not.

Another option could be to sync, the associated SharePoint library with OneDrive and then you can save attachments there and it will sync into the Team file tab.

Then you can get more advanced with setting up some kind of drop folder for Flow in oneDrive, or all kinds of stuff, but hopefully one of those options helps :P.

[#3]

Hi Youssef

In addition to Christophers suggestion, you can also upload the attachment straight into your Team from Outlook.

1. Click onto the drop down arrow at the right side of the attached file.

2. Go to Upload and find your Team.

3. Click onto the desired Team to upload the file to the main directory of the Team. You can then move the file from there.

See if that helps?

Cheers

Damien

[#4]

Hello Damien,

I dont have the 'Upload' option in my outlook.

Did you 'activate' any add-on to get it available?

Thanks

Youssef

[#5]

Excellent find @Damien Rosario , that's a newer option I didn't notice got introduced. It's probably on Targeted release Office Pro Plus builds only since I've never seen it till recently. My Outlook has it. Much needed feature. 

[#6]

Thanks @Deleted. Yes, I'm using 365 ProPlus and so my experience with these products is business related which is my primary context. The feature has been there for at least a few months now as I had mapped it out in my training documentation some time ago, so it snuck in!

You're probably right that it is a more advanced product feature and it should become mainstream!

@Youssef BENHOMAID, what version of Office are you on friend? Your options in the screen shot are clearly different from ours.

Cheers

Damien

[#7]

Hello Damien,

I have Microsoft Office 365 ProPlus - Version 1708 (Build 8431.2215)

Should be pretty up to date, no?

Thanks

Youssef

[#8]

Technically, you are saving the file to  GROUP in that case right?  You don't have the ability to select a specific folder or channel to save it to that I can see.

That seems SO lacking.  Our users are constantly sending files/reports back and forth to external clients, and the interoperability with Outlook is a mess for my users.  These shortcomings are constantly re-enforcing my users desire for Slack

[#9]

Please explain to me how slack is any different in this use case?

[#10]

Specific to Outlook Attachments?  I couldn't say.  I don't use Slack, and I am trying to get our users to stop.  But when there are obvious little issues like lack of code snippet support, inability for persistent sorting, lack of private channels...etc, then the users fire back at EVERY problem with, "This is why we want to stay in Slack."

Those little things add time/steps for users, and those add up for some of our more clerical users who are rapid fire repeating things.  The users who brought THIS specific issue up prefer working out of a File Share on a local server.  That is one of the biggest things I am trying to get them out of.  And this is a significant roadblock to the way they work on a daily basis.

[#11]

Hi Todd

Yes you are right in saying that you cannot choose a folder within a group to upload to. It goes into the root directory and from there you can move it to where you want it to go.

Alternatively, you can also sync the SharePoint sites to your Windows File Explorer using OneDrive for Business which I use to then move the files to where I want them to go. Of course SharePoint online can do the same thing via web browser to move the file/s.

I think it would be nice to be able to choose sub folders, and I'm sure it will be considered moving forward, but as with many software products, things will evolve over time.

[#12]

Okay, just want to make sure I got this right:

At the moment, it's not really possible to save an attachment in an Outlook (desktop) email message directly (i.e., with no further steps) to a specific Teams channel? If I click the attachment and choose Upload from the menu, it shows a list of Groups, some of which correspond to a Teams team, but uploading the file there just takes the file to that Group site, from where it'd have to be moved to the proper Teams channel. In other words, it'd take just as much (if not more) time as saving the attachment first to your desktop, then dragging & dropping it to the proper Teams channel.

Weird enough, it's currently possible to attach a file to an Outlook email message straight from a specific Teams channel; attaching a file this way shows all the proper Teams channels where you can go and get your file. Is there some subtle Microsoft logic that I'm missing here?

[#13]

Hi Mikko

You have understood it correctly in it's current state.

The only other option I see if you want to save the attachment/s to a specific SharePoint folder or a OneDrive folder is to ensure that you have synchronised the SharePoint library to your PC (at work, mine uses OneDrive for Business) and then Save As the attachments into the desired SharePoint folder which will sync with the cloud.

I suspect Microsoft will want to address this shortfall sooner rather than later!

Cheers
Damien

[#14]

Hello!

I pulled up the list of Teams in Outlook where I can upload an attachment directly into that Team. LOVE IT!!! But, I have one Team that isn't showing up. I can't figure out what I've done differently with that Team. Any ideas?

[#15]

Hi Damien,

We've tried that but for whatever reason it only shows certain (arbitrary?) Office 365 groups and not all Teams of which you're a member.

Cheers,

Paul

[#16]

Hi! there is 2 options I just tried out! 

If you sync the library from Sharepoint that contains the channel folders, you can just do a "save as" on the attachment and browse to the corect folder!

Also, what's even better, there is a FLOW template saving attachment to SharePoint! Just insert the site and then the channel into the flow and you're done! Took 2 minutes..Also you can further customize the flow to meet your goals!

Cheers / Adam

[#17]

Hi guys

Adam's post and suggestions above is generally how I save my files. Well worth a shot until Microsoft make it easier to save our files.

Hope you are all well!

Cheers
Damien

[#18]

Hi..  Thanks for confirming the same issue I've noticed.   I have also been trying to save attachments into specific Teams Channels, but only get the view of all my Groups within Outlook. So it saves to the root and have to move into a channel from a SharePoint browser view.

I've just tested the save locally into File Explorer and have OneDrive Syncing that Group so this does work, but it would be nice to have the option to pick a channel within a group direct from Outlook.

Any idea if this is on the Teams Features Roadmap

[#19]

Hi @Stephen Matthews

There's nothing in the immediate roadmap as far as I know, however I would think that this will be a feature in the future as it's a practical need that no one will disagree with!

In saying that, it doesn't hurt to give it a bit of a bump on UserVoice if it's not already there.

Cheers

Damien

[#20]

Hi Damien,

This is the option I'm looking for, however, my version of Outlook ProPlus (1812 build 11126.20266) isn't showing this option. I can only select the Upload to Onedrive.

How can I get this option to show?

Mvanveen

[#21]

Hi @mvanveen

Not sure how to get you the option. Mine appears as we are set up for it (I don't know the technical on how to set it up).

Are you in a business that has SharePoint and Teams set up as part of your Office 365?

Cheers

Damien

[#22]

I know this isn't very helpful but I'm able to upload to all the groups I'm currently a member of running the same version of Outlook (Version 1812 Build 11126.20266).   I didn't know of this being an option until today.   I did just update Office 365 this morning.   I did try to search to see when this was announced or implemented but can't find anything.   

[#23]

@Damien Rosario,
Thank you for the reply. I've set up Teams, Sharepoint, and the Edu license for myself. On my laptop with the same settings/users/license the teams are visable, but ons my desktop pc they aren't visable.

[#24]

what are visible and not visable??

/ Adam

[#25]

Sorry for the moment of absence, but the problem is visable in the attached files.
Laptop.jpg:  shows the options which are available in my account on my laptop.

Desktop.jpg: shows the same mail, same user, but on my desktop computer and the options which are available there.

How can I get the options that are working on my laptop, also available on my desktop?

[#26]

I found that my organization disabled new groups from being able to be seen - which makes the new groups invisible for upload with the email attachment. So, I just have to take a few extra steps to get the file into my team.

[#27]

Go check your office versions on each. Either your desktop needs an updated ran, or the ring needs changed so it matches. I have a gut feeling your versions are different. You can check by clicking File > Account

[#28]

Both pc's are installed from the same installed, one the same day.
Just checked the versions, but both are the same: Version 1812 (build 11126.20266) Monthly Channel.

[#29]

Moving it has proven difficult. I get the following error "The file is locked for shared use by jeroen.huylebroeck@flexamit.com."

[#30]

Most of the time this happens because people like to look at a file before moving it, so it opens in Office Online and locks it, and if you don't explicitly close it, it will keep it locked for 5-10 minutes until the online browser session times out, sometimes you have to kill your browser process all together because it still keeps it open in cache somehow. Then you'll be able to move it.

[#31]

That seems to be correct! Thanks!

[#32]

Microsoft changed the beaviour around June / July last year, in that from that point any Group created from within Teams was hidden from Exchange clients (e.g. Outlook).  It uses a property on the Group called HiddenFromExchangeClientsEnabled and sets that to True.  For that Group to appear in Outlook it needs an Exchange administrator to change that to False using PowerShell, we've tested that and it works.

Where we are now stuck is we have different users on 1708, some users get the option for Upload when they right click on an attachment and if the change above has been made can save to Teams, others don't get the Upload option.  Really can't understand how some people have it and others don't.

[#33]

Great feedback for a workaround. But I think a native integration with "the hub for teamwork" is overdue. 8)

[#34]

@rjhowes73 

Where did you find the information? I'm having difficulty checking on if we have HiddenFromExchangeClientsEnabled set to true. - I'm getting my exchange admin to look at it. 

We have users on their personal machines with the upload option but on our work devices, I can't get it t work. 

If anyone has run into this and knows how to fix it I would be grateful!

[#35]

There's a whole thing on it here https://microsoftteams.uservoice.com/forums/555103-public/suggestions/34734004--hiddenfromexchangecl...

You change it using set-unifiedgroup in PowerShell, the format for doing this is as below …

Set-UnifiedGroup -Identity "Team Name" -HiddenFromExchangeClientsEnabled:$false

[#36]

You can also use the TEAMS web option. Drag and drop works fine from Outlook desktop.

@russellhowes 

[#37]

@kmailloux Can you explain how you managed to do this? I've tried in Teams web draging and droping docs in the files section and it doesn't seem to work. Also not able to drag and drop in SharePoint, in the files connected to a specific channel.  thanks!

[#38]

@ValerieL 

If you open Teams via the web (https://teams.microsoft.com/) , not the desk top app, you can then drag a file into the files section of a channel. I just tested it using a file from explorer and Outlook. If this is not working for you I would investigate permission settings and feature settings within Teams.

[#39]

@kmailloux Thank you, After trial and errors... realized that Internet Explore doesn't want to do the drag and drop from Outlook, but Chrome does... 

[#40]

@ValerieL 

Works for me now by "Syncing" teams Channel Files (using Sync option on Teams site) with local One Drive for Business and then using Outlook to drag and drop to the folder in Windows Explorer.