SOLVED

People number limit in MS Teams meetings

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Occasional Contributor

Dear community,

recently at my company we've faced a problem with the online meetings via MS Teams:

we've had around 600 ppl to attend the online townhall and only around 150 managed to join, the rest was unable. Could you please advise whether we have a strict limitations in terms of number of attendees and if yes, what can be done in order to increase the number?

16 Replies
Best Response confirmed by Habib Mankal (MVP)
Solution

@Natalia Nemkovich here is the limitations of Teams

 

https://docs.microsoft.com/en-us/microsoftteams/limits-specifications-teams

 

If you require additional people to join, may i suggest you move to Teams Live Events which moves the limation to 10,000 however it works differently. https://docs.microsoft.com/en-us/microsoftteams/teams-live-events/what-are-teams-live-events

Hi @Habib Mankal What is the time limit for a Teams meeting? Up to how many hours can a meeting be conducted without interruption? 

Hi @Natalia Nemkovich 

 

Here is the complete response consolidating every ones response for you.  With the current configuration of Microsoft Teams Meeting the maximum number of people that can join a Teams Meeting is 250. Microsoft is working on the same increasing the limit to 1000 but that feature is work in progress.

 

For your case in case you or any organization wants to schedule a Town Hall it would be recommended to use Microsoft Live Events which can accommodate around 10K Users of your org. 

 

Limitation of Microsoft Teams Applications

https://docs.microsoft.com/en-us/microsoftteams/limits-specifications-teams

 

With Regards,

Satish U

Hi @Satish2805 , thank you! I've posted this question quite ago, so yes, we already use Live events successfully. Thank you for your help!

@petrus2245  Its a long time since you posted, but the limits for Live event has changed, you can now have 16 hours :)

I know this is an older post, apparently nothing much changed. I recently had similar issues.  I got complaints from business that only 160 users were able to join the teams meeting, the rest was not allowed to enter. I understand that Live Events is the way forward for large meetings, but I expect that all meetings below the 250 should works as designed. Does anybody know how this limitation works? First come first serve until the limit has been reached? or are only the first 250 invited users eligible to join? 

@Satish2805 I know this is an older post, apparently nothing much changed. I recently had similar issues.  I got complaints from business that only 160 users were able to join the teams meeting, the rest was not allowed to enter. I understand that Live Events is the way forward for large meetings, but I expect that all meetings below the 250 should works as designed. Does anybody know how this limitation works? First come first serve until the limit has been reached? or are only the first 250 invited users eligible to join? 

Hi @Hugo_Plaisier 

 

Here is the things you need to check.

 

The Meeting which was schedule in your organization did it had the Audio Conferencing Services included into the meeting? If yes then each participants join using Audio Conferencing is counted as participant into the Teams Meeting. Hence it could be a possibility that only 160 users where showing up in the Teams Meeting.

 

Generally whoever is invited into the Teams Meeting all the participants will be able to join the Teams Meeting until 250 participant count is reached. Here is the how the participants count happens

1. Each user joining from Teams Application. Mobile, Desktop, Laptop

2. Each user who is joining from Audio Conferencing is considered as Dail-In user. For Microsoft AVMCU this is a User that needs to be counted.

3. All the Video endpoints joining through the Teams Cloud Video Interop Services or through the Teams Native is considered as a user joined into the Teams Meeting Invite.

 

If the overall count reached 250 that all the next participants would not be able to join the Teams Meeting from there on. Hope this helps answering your query.

 

With Regards,

Satish U

 

How many people can join in meeting at a time in free version of team

Hi @Satish2805 ,

 

Has the limit increased to 1000 now? 

 

@Ayush_Jain 

According to the teams specification site, the limit is to 300.

https://docs.microsoft.com/en-us/microsoftteams/limits-specifications-teams

@Satish2805  interesting enough, in our Town Hall meeting today 350 colleagues could join the Team meeting, not the first time that we reach this number. I know that Microsoft is working on a 1000 limit for Teams meetings and I am wondering is the limit is raised gradually. 

Yeah, I would say that’s how all features are released/rolled out.

Here’s a very brief roadmap id https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=68844