When you create an Outlook Group, you get:
- An Outlook email inbox to record conversations between Group members;
- A shared Outlook calendar to post events and appointments that affect Group members;
- A SharePoint site collection (which you access through theÂ Files tab) * bafflingly this is not the same a files tab that will appear in teams if you also create a team at the same time as or based on the group;
- A OneNote notebook (which actually lives in your SharePoint site collection);
- A Plan in Planner; # bafflingly this plan does not appear as a plan in the team of the same name [perhaps the user is beginning to see pattern at last - same item name, same team/group name but not actually the same thing!] This happens even if you create the team and create a group as a coincidental part of this process. Even more confusingly although this a plan belongs to an "outlook group" you can't actually see this in Outlook in any case and have to use a program called Mail from the SharePoint waffle. (Don't use teams as this automatically created group plan won't appear there at all!)
- A Power BI workspace (if you have premium Power BI licenses for all members).
When you create a Team, you get:
- A Teams chat for communicating;
- A Teams wiki for collecting notes and knowledge; [Confusingly OneNote in Outlook! - although I personally think this is more useful than a wiki]
- A SharePoint site collection (which you access through the Files tab) * bafflingly this has nothing to do with the File tab that will be created simultaneously in the corresponding outlook group despite the tab name and group/team name being the same! [Obviously they are in different collections, Oh stupid user!]
- A OneNote notebook (which you have to add as a new tab if you want quick access because the wiki is meant to replace this);
- A Plan in Planner; # but only if you create it and not the same one as you get with the outlook group (even if you can't see it in outlook)
- A Power BI workspace (if you have premium Power BI licenses for all members);
- An Outlook email inbox to record conversations between Group members; and % but not team members
- A shared Outlook calendar to post events and appointments that affect Group members. ~ Baffling for any user who think they are getting the hang of the same name, same group/team name but different content this IS the same calendar as the team sees and, is thus the only same content. The fact that the infographic describes it in the same way without making this point is hardly helpful to the typical user.
* By baffling I meant that from a users point of view I have a team called "production" which has a teams chat etc. in an "app" and a group called the same thing in outlook/ One has a tab called files (with a SharePoint modern view where I and team members can put and share files) whereas the other has a tab called files (with a SharePoint modern view where I and team members can put and shareÂ
files) - but they are not the same place. So when a colleague say I have put it on the files tab fro production I have to have enough knowledge to either know there are two and look in both places (or someone has to put the outlook tab into the teams system) or I have to guess which tool the other guy might have used e.g. outlook or an app. God knows what happens if two users create the same filename with similar contents in each location - presumably everyone gets totally confused?
% As I understand one benefit of the group e-mail address is that you can open to e-mail from outside the organisation. Whilst I understand that chat supporters hate e-mail, what is the logic of hiding the e-mail interface from the team (it should at least be an option). That way ordinary users of outlook who are in the group can e-mail and have it at least spotted by their more savvy teams colleagues and external users to send e-mails to groupname@organisation if you allow it with the off-chance that a team member might see it. Fair enough that those who use only outlook miss out on true chat and channels but where is the business benefit when my own staff or partners send an e-mail to the "team" e-mail address and none of my teams users can see it?
# I am baffled - the author of the infographic seems to think there's an automatic plan created in teams - I don;t see one - I can create my own plan on a tab and I can open an existing plan but apparently not the one from the outlook group (i.e. the one that is created automatically but inaccessible in outlook despite it's name - and only accessible from the mail web app)
! whilst this same calendar in outlook group and team is the only bit that makes any sense (and fits with the implications in the infographic and accompanying text) as far as I can see the team meetings doesn't have the useful feature of outlook (and Windows calendar) that let's you see other calendars at the same time e.g. your own, other teams etc. so would appear to be pretty useless for anyone who doesn';t work in just one team (I may have missed something here as I have not investigated this hard as the other bits seem to unhelpful)
So I go back to my original point (as in my 1st post)Â the whole thing seems to be a complete and baffling mess.
The 2nd infographic is lovely but I can only conclude one of the following:
a) the writer has been instructed to say lots of things that are sort of true but to cover up as much as possible the reality of the chaos.
b) the writer is not using the same version of the software that I have.
c) the writer is working from some master plan document and has never seen that actual software or tried it.
d) I am using the wrong software.
e) I am an idiot.
Sorry to be mean but something is wrong...