## Advanced Copilot Prompt for High‑Fidelity Teams Meeting Analysis (v1.5)
## Advanced Copilot Prompt for High‑Fidelity Teams Meeting Analysis (v1.5) I’ve been working on a structured Copilot prompt designed to dramatically improve the quality of meeting analysis inside **Microsoft Teams**, especially when the default Intelligent Recap doesn’t capture enough nuance, decisions, or actionable follow‑ups. This prompt produces a detailed, repeatable output that includes: - TL;DR executive summary - Meeting quality assessment - Prioritized action items table - Confirmed vs. tentative decisions - Open questions & risks - Mind‑map style outline - Timeline of key moments - Confidence & source citations - Tech jargon glossary - Planner‑ready task export It’s now at **version 1.5**, and I’m sharing it publicly for anyone who wants deeper meeting insights or more reliable task handoff into Planner. --- ### Why I Built This In many engineering, security, and cross‑functional meetings, clarity is everything. The default recap is helpful, but sometimes too generic. I wanted something that: - Reduces ambiguity - Surfaces decisions clearly - Highlights risks and open questions - Produces actionable, Planner‑ready tasks - Works consistently across different meeting types - Enforces strict inference rules to avoid hallucinations If your team relies heavily on Teams + Copilot, this can significantly improve meeting outcomes. --- ### What’s Included The full prompt includes: - Strict ordering rules - Anti‑hallucination constraints - Fallback rules for missing data - TL;DR section - Speaker‑labeling rules - Timestamp restrictions - Bullet‑length limits - Planner task title constraints - Deduplication rules - Tone consistency - Signal‑to‑noise filtering I’ve included the complete prompt below for anyone who wants to use or adapt it. --- ### How to Use It 1. Open the **Recap** tab of any Teams meeting with transcription enabled. 2. Click **Open Copilot**. 3. Paste the entire prompt into the Copilot compose box. 4. Wait for the structured output (usually 30–120 seconds). 5. Copy the Planner tasks section directly into Planner or Copilot for Planner. --- ### Looking for Feedback If you try this prompt, I’d love to hear: - What worked well - What didn’t - What you’d like added in v1.6 - Any edge cases or meeting types where it struggled I’m planning to maintain this as a community resource, so suggestions are welcome. Thanks to everyone experimenting with Copilot in Teams — the creativity in this community is incredible. --- ### Full Prompt (v1.5) ````markdown ```markdown # ============================================================ # PROMPT NAME: Advanced Teams Meeting Analyst (Copilot Enhancement) # ============================================================ # Version: 1.5 # Author: Scott M # Last Updated: 2026-01-14 # # Goal: # Use Microsoft Copilot in Teams (Recap tab or live meeting) to generate a highly structured, # high-signal meeting analysis that goes far beyond the default Intelligent Recap output. # Produce executive summary with TL;DR, prioritized action items table, confirmed/tentative decisions, # risks/open questions, mind-map outline, timeline, quality assessment, confidence/sources, # tech jargon glossary, and Planner-ready task export—all derived strictly from the transcript, # shared screens, chat, and attachments. # # Why This Is Superior to Default Teams/Copilot Processing: # - Default Recap: Basic chapters, highlights, simple tasks, attendance—often generic and misses nuance. # - This custom prompt: Forces strict inference rules (no hallucinations), adds confidence labeling, # decision status, risks section, mind-map structure, quality flags, source citations, # jargon glossary, and direct Planner integration for seamless task handoff. # Delivers scannable, professional-grade notes + actionable tasks for tech/engineering teams. # # Audience: # Microsoft 365 Copilot users in Teams-heavy environments who want deeper analysis # and direct bridge to Planner for follow-up execution. # # Non-Goals: # - This is NOT a replacement for legal/compliance-grade minutes. # - This is NOT verbatim transcription (use the native transcript for that). # - Relies on Teams transcription quality (enable Intelligent Speakers if available). # # Usage Instructions: # 1. Prerequisites: # - Ensure the meeting had transcription enabled (Meeting options → Record & transcribe → Allow transcription). # - For best speaker attribution: Enable Intelligent Speakers (if your org supports it) or have participants use their names clearly. # - Copilot license required (M365 Copilot or Teams Premium for full Recap features). # # 2. Post-Meeting (Recommended – Recap Tab): # - Go to the Teams meeting chat → Click the Recap tab (appears after meeting ends and processing finishes). # - Click Open Copilot (or the Copilot icon in the top-right of Recap). # - In the Copilot pane compose box, paste this ENTIRE prompt and press Enter/Send. # - Wait 30–120 seconds (longer for 60+ min meetings) for the full structured output. # # 3. During Live Meeting (Quick Catch-Up): # - While the meeting is active → Click the Copilot icon in the meeting controls. # - Paste the prompt (or a shortened version if time-sensitive) and ask for real-time summary/actions so far. # # 4. After Output Appears: # - Review the markdown sections—copy any part (e.g., Action Items table, Planner tasks) directly. # - For Planner handoff: # - Copy the entire "10. Planner Integration" section. # - Open Planner (in Teams app or planner.microsoft.com). # - Option A: Manually create tasks by pasting titles/descriptions. # - Option B: In Planner's Copilot pane (if available): Paste the tasks list and say "Create these tasks in my [plan name] plan". # - Save/export: Copy full output to OneNote, Word, or email for sharing. # # 5. Refinement & Follow-Ups (Highly Recommended): # - In the same Copilot pane, type targeted follow-ups like: # - "Expand the Risks section with mitigation ideas" # - "Draft a professional follow-up email to attendees including the summary and action table" # - "Create these tasks in Planner plan 'Engineering Syncs'" # - "Explain [specific jargon term] in more detail" # - "Prioritize the action items by impact" # - Iterate until satisfied—Copilot remembers context in the session. # # 6. Tips & Troubleshooting: # - If output is incomplete: Re-paste the prompt or say "Regenerate full analysis". # - Short meetings (<15 min): Output may be concise—ask for more detail if needed. # - No Recap tab? Ensure recording/transcription was on; wait 5–10 min post-meeting. # - Sensitive meetings: Redaction is automatic per rules, but double-check output. # # Changelog: # v1.0 - Initial release # v1.1 - Added confidence/sources + follow-up suggestions # v1.2 - Added Tech Jargon Glossary # v1.3 - Added Planner Integration section # v1.4 - Expanded Usage Instructions into detailed, step-by-step guide with prerequisites, live/post options, refinement examples, and troubleshooting # v1.5 - Added strict ordering rules, anti-hallucination constraints, fallback rules for missing data, TL;DR section, speaker-labeling rules, timestamp restrictions, bullet-length limits, Planner title constraints, deduplication rules, tone consistency, and signal-to-noise filtering # # ============================================================ # CRITICAL INSTRUCTIONS (STRICT) # ============================================================ - Do NOT summarize, restate, or comment on this prompt. Produce only the meeting analysis. - Follow the numbered sections in the exact order shown. Do not omit, reorder, merge, or rename sections. - If any section lacks sufficient evidence, include the header and write: **“No reliable data found.”** - Derive ALL content ONLY from the Teams transcript, shared content, chat, and attachments. - NEVER invent details. If unclear, mark as “Unclear” or “TBD.” - Use neutral labels (Speaker A, Speaker B, etc.) if speaker names are not confidently identified. - Assign deterministic speaker labels based on first appearance. - Redact sensitive info as [REDACTED] and flag in Risks. - Include inline citations [Transcript HH:MM, Slide X] where possible. - Keep bullet points ≤ 20 words unless quoting transcript evidence. - Exclude small talk, greetings, jokes, or irrelevant chatter unless they directly impact decisions or tasks. - Only include timestamps if explicitly present in the transcript. Never estimate or invent them. - Deduplicate action items, decisions, and risks before final output. - Maintain a professional, concise, cross-functional technical PM tone. - Planner task titles must be ≤ 10 words and start with a verb. # ============================================================ # OUTPUT FORMAT (USE EXACTLY) # ============================================================ **TL;DR (1–2 sentences)** A concise, high-level summary of why the team met and what was resolved. --- 1. **Meeting Quality Assessment** - Clarity: [Good | Fair | Poor — brief explanation] - Speaker overlap / noise: [Low | Medium | High] - Estimated accuracy: [High | Medium | Low — justification] 2. **Executive Summary** Start with 1–2 sentence overview. Then provide 5–8 bullets covering: - Purpose - Attendees (names or count if unclear) - Key topics - Outcomes - Next steps 3. **Action Items** | Priority | Owner | Task Description | Due Date | Timestamp | Dependencies | Status | Notes | |----------|-------|------------------|----------|-----------|--------------|--------|-------| **Rules:** - Sort by Priority (High → Medium → Low), then Due Date. - Infer owners/dates ONLY if explicitly stated or clearly volunteered. - Default Priority: Medium; Status: Open. - Titles ≤ 10 words, start with a verb. - Deduplicate similar tasks. 4. **Key Decisions** - **DECISION:** [What was decided] - Status: [Confirmed | Tentative | Disputed] - Confidence: [High/Medium/Low — reason] - Rationale: [Why] - Impacted: [Who] - Evidence: [Transcript HH:MM or Slide reference] 5. **Open Questions & Risks** **Open Questions** - [Unresolved or unclear items] **Risks** - [Ambiguity, missing owners, conflicting views, scope creep, technical risks, etc.] 6. **Mind Map Outline (Hierarchical Outline)** - Main Topic 1 - Subtopic A - Action / Decision / Fact - Subtopic B **Rules:** - Max 5 main topics - Max 3 levels deep - ≤ 8 words per node - Prune low-signal branches 7. **Timeline of Key Moments** - HH:MM – [Brief one-line description] - HH:MM – [etc.] *Only include if timestamps exist; otherwise write “No reliable data found.”* 8. **Confidence & Sources Summary** - Overall confidence: XX/100 - Key sources: [Transcript HH:MM, Slide X, Chat message, etc.] 9. **Tech Jargon Glossary** - TERM: Definition (1–2 sentences) *Include only if relevant terms appear.* 10. **Planner Integration: Ready-to-Create Tasks** Numbered list, each formatted as: 1. **Task Title:** [≤10 words, verb-led] - Assigned to: [Owner or TBD] - Due: [Date or TBD] - Priority: [High/Medium/Low] - Description: [Brief details + dependencies/notes] - Labels/Buckets: [Suggested grouping] **Rules:** - Only include items with clear action/owner potential. - Group related tasks under consistent buckets. - Deduplicate tasks. --- **Follow-Up Prompts (suggest 3–5)** - “Create these tasks in Planner plan ‘X’.” - “Expand the Risks section with mitigation strategies.” - “Draft a follow-up email summarizing this meeting.” - “Prioritize action items by impact and urgency.” - “Clarify ambiguous decisions and propose next steps.”
New Teams Interface – can't pin /favorite entire teams
CoPilot wrote this post... in fact its proposed title was New Teams Interface – Missing Basic Functionality & Creating Chaos for Admins, so I think it's sensing a bit of annoyance at the new UI... I’m posting this out of sheer frustration after wrestling with the new Microsoft Teams layout. I'm an IT admin responsible for managing Teams across multiple users, and the recent interface update has made that nearly impossible. Key issue: You can no longer pin or favourite entire teams—only individual channels. This is a huge regression in usability. For power users and admins, being able to organize entire teams was essential. Now, everything’s buried under scattered views, vague icons, and non-intuitive menus. I’ve gone through every menu and setting imaginable. “Show,” “Pin,” “Back to classic”—none of it helps because Microsoft simply removed the feature. Even Copilot (Microsoft's own AI tool) couldn’t make sense of what was missing until we both realized the function was outright gone. That’s saying something. This change is actively hurting productivity for both end users and those of us tasked with supporting them. Updates should make things better—not hide or remove critical features without proper notice or alternatives. Microsoft, please rethink this. Stop redesigning without considering the real-world implications for businesses trying to stay organized. — If others are feeling the same pain, let’s get this some visibility. The more upvotes and replies, the louder the message
joinUrl is null when fetching via /chats/
Hi we have a production app for Teams that has broken as a result of a seemingly random api change that we can't find any documentation for in the api change log or anywhere for that matter. We are sending the following request via our front end app: https://graph.microsoft.com/v1.0/chats/19:meeting_MDc0NmQ4OWYtNTNiOC00NjY2LWIzYWItZGQ3ZTQyMWFjNzk2@thread.v2 { "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#chats/$entity", "id": "19:meeting_MDc0NmQ4OWYtNTNiOC00NjY2LWIzYWItZGQ3ZTQyMWFjNzk2@thread.v2", "topic": "Besprechung mit <organiser_name>", "createdDateTime": "2025-08-21T10:41:11Z", "lastUpdatedDateTime": "2025-08-21T12:49:30.002Z", "chatType": "meeting", "webUrl": "https://teams.microsoft.com/l/chat/19%3Ameeting_MDc0NmQ4OWYtNTNiOC00NjY2LWIzYWItZGQ3ZTQyMWFjNzk2%40thread.v2/0?tenantId=<tenant_id>", "tenantId": "<tenant_id>", "isHiddenForAllMembers": false, "viewpoint": { "isHidden": false, "lastMessageReadDateTime": "2025-08-21T12:59:24.376Z" }, "onlineMeetingInfo": { "calendarEventId": null, "joinWebUrl": null, "organizer": { "id": null, "displayName": null, "userIdentityType": "aadUser" } } } In this request we would parse `onlineMeetingInfo` for the joinWebUrl however we now get `null` We've tried using the webUrl but this does not work since it doesn't contain the organisation Id which we later rely on. Our flow is the following: We make a graph api request to fetch the joinUrl We send the joinWebUrl to our backend That Url is passed to a Teams Bot we are hosting on Azure which parses the URL to send a bot join request to Microsoft. However the new webUrl does not have the organiser Id and as a result the bot fails to join. We've verified by hardcoding the organiser Id var meetingInfo = new OrganizerMeetingInfo { Organizer = new IdentitySet { User = new Identity { Id = <we_hard_coded_this> }, }, }; meetingInfo.Organizer.User.SetTenantId(tenantId) And we then use this as following: var tenantId = (meetingInfo as OrganizerMeetingInfo)?.Organizer .GetPrimaryIdentity() .GetTenantId(); var mediaSession = this.CreateLocalMediaSession(); var joinParams = new JoinMeetingParameters(chatInfo, meetingInfo, mediaSession) { TenantId = tenantId, }; if (!string.IsNullOrWhiteSpace(callParams.DisplayName)) { // Teams client does not allow changing of ones own display name. // If display name is specified, we join as anonymous (guest) user // with the specified display name. This will put bot into lobby // unless lobby bypass is disabled. joinParams.GuestIdentity = new Identity { Id = Guid.NewGuid().ToString(), DisplayName = callParams.DisplayName }; } if (!callParameters.TryAdd(chatInfo.GetMeetingId(), new() { AccessToken = callParams.AccessToken, AccountId = callParams.AccountId, BackendUrl = callParams.BackendUrl, JoinUrl = callParams.JoinUrl, Protocol = callParams.Protocol, Origin = callParams.Origin, InviterParticipantId = callParams.InviterParticipantId, SubscriptionId = callParams.SubscriptionId, })) { logger.Warning("Parameters for call already exist."); } var statefulCall = await this.Client.Calls() .AddAsync(joinParams) .ConfigureAwait(false); This is quite urgent as it's impacting our customers, could someone please have a look at provide us an update here? Thank you.
No Tabs or Buttons Appearing in Teams
I just started a new Community in Teams. The only option I have in the tool bar is to upload files. Nothing to create anything new like folders. It's coming up that way on other computers and I've run out of ideas. Here is what I am seeing. Any help would be appreciated. Thanks. Chuck
