Over the past few months, we’ve addressed several major asks from our Visio for the web users. We’re announcing some of these for this first time today, like hyperlinks and copy diagrams across files, and recapping others that were released earlier this year, like export as image and multipage operations. Each of these is available for licensed users, although certain limited capabilities are available for Visio Viewer and unlicensed users. Read on for a quick overview of each feature.
You can now add links to diagram shapes that redirect to a web page, another file stored online, or a sub process or page within the same file. You can even insert an email address that prompts the shape to create a draft email when selected.
To insert links, choose the appropriate shape, select the link option from the Insert tab or from the right-click options, and pick the link type.
Unlicensed users can still access hyperlinks but cannot insert or edit them.
Refer to our support article to learn more about how to add links to your diagrams.
Copy diagrams across files
Reusing existing diagram parts just got a lot easier. You can now copy diagrams and diagram parts from one Visio file and paste them into another. Simply select the entire diagram or a single shape and use the Copy function from the ribbon; right click and select Copy; or, press CTRL + C on your keyboard. Pasting the copied element works the same way: Paste from the ribbon, right-click options, or CTRL + V on your keyboard.
This functionality is available in both Visio for the web and Microsoft Teams. The copied diagrams or shapes will follow the destination theme, while any specific formatting you applied in the source file (other than the theme) will be respected and retained in the destination file.
The use cases for copy-paste in Visio for the web are endless. For example, you can copy a diagram part from one file and paste it into another to build out that part more completely. Conversely, you can merge multiple subprocesses from different files to create one final process.
Export as image
With this feature, you can save your Visio for the web diagrams as an image file locally on your device to reuse it anywhere at any time.
To export a Visio diagram as an image, go to the File menu, select Save As, then Download as Image to see the “Download as Image” dialog box. From there, you can choose the pages to download from your Visio file from the “Diagram area” dropdown. You also have the option to pick the resolution of your image: High (300 ppi), Medium (144 ppi), or Low (72 ppi). The image file formats currently supported are JPEG, PNG, and PNG with a transparent background. The selected pages in your file will be downloaded as an individual image file (for a single page) or as a zip folder (for multiple pages).
This functionality is also available in Visio Viewer—click on the ellipses menu (…) and select “Download as Image”—with limited customization options. The current active page will be downloaded as a PNG with medium resolution by default. The same is true for unlicensed users, who can export diagrams as an image with the aforementioned defaults.
Refer to our support article to learn more about exporting diagrams as an image.
We’ve made a host of enhancements that bring the familiarity of Office, especially elements like Excel tabs, into Visio for the web.
Of the above operations, Visio Viewer and unlicensed users can use page navigation list and scroll arrows to navigate through the list of pages in the file.
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