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TimMiller
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Joined 5 years ago
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Editing file with specific access through sync folder
Scenario: User has read access to a library, but for one file has been granted edit access. They can edit the file through web just fine. When they utilize Sync, the library is synchronized properly using OneDrive. File explorer view shows locks next to all files except the one. However attempts to make changes to that that offline copy fail with message: "AUTOSAVE FAILED We have not been able to save your changes. Please save to a different file in order to keep all your changes". Attempts to Save As directly to the library fail. If you stop sync, then the user is able to open the file directly from their desktop program and edit. But with the Sync copy in place it creates this problem. It seems that: 1. While the synchronized library files seem to be aware of permissions, OneDrive isn't configured to properly handle that and gets stopped at the fact that the user does not have edit access for the entire library. 2. This problem somehow causes issues even with attempts to open the file with a desktop application, even if they are opening it directly from the SharePoint online source. This part has been intermittent. Sometimes I get a change to save, but with errors that try to indicate it's not working even when it does. When I remove the sync, the problems go away. We do maintain version history. Possibly that is playing a role, but the user with edit access should (and can) create new versions. Just wanted to feel out whether this was known behavior and if I'm missing something. Generally I am steering away from use of Sync. There are however some use cases that are ideally suited for it.1.1KViews0likes0CommentsOrganizing links shared to you, and URL access in Teams
Hello! This is a best practices question: My org is a recent convert to Microsoft 365. Therefore, we are seeing WAY more content in the form of shared links rather than duplicated originals. Of course we are coaching them to do that, so that originals are only held in one proper location. This is generating a lot of questions about the best methods for organizing content that has been shared with you. In our organization, we have focused on: OneDrive (personal content), Teams (group content), and Intranet (SharePoint - Company content). Many times a user receives a file via shared link that they needed repeated access to for weeks or months. It doesn't always make sense to create a short term Team where the owner keeps the original, etc. They could save as internet favorites or keep the emails where the shortcuts arrive. That's what we've done for years but quantity has increased so much, and those methods just don't lend to good organization. They also don't fit with the methods we are teaching (above) for content storage. It seems like the answer to this is to create links / shortcuts. Of course in OneDrive you can create links either via local file explorer (shortcuts) or web interface. Same with SharePoint. But not Teams. In a Team file section, it does not provide "Link" when you click new. You can Open in SharePoint and do it there or create the shortcut in file explorer if you have the library synced, and then you see it in teams, but in my testing the link I click on from Teams states "Hmm... looks like this file doesn't have a preview we can show" (I assume that is because they are .URL rather than .XLSX, etc.), and the user has to download instead. They are just downloading a link, so that works. Click the link from their download folder and it opens the desired file via web, but it's less than a smooth experience. My question here is about best practice primarily. Are their more typical methods of organizing "shared with me" content that I'm just not seeing for example? Possibly the teams challenge with storage of these links is a secondary question. Seems like this is the path Microsoft has provided and that it's just incomplete with respect to our ability to quickly access a shared link from within Teams. Much appreciate any feedback!5.3KViews1like4CommentsAutomatically show this channel in everyone’s channel list
I'm sure this is extremely basic, but I'm not understanding the purpose of the channel setting "Automatically show this channel in everyone’s channel list". Given that there is already a setting to determine private vs available to all team members, I am not seeing the purpose. Possibly the thing I'm missing is that our organization has barely used Teams (beyond chat) so far, and no team has more than a couple channels. But the only documentation I find seems to just re-state the same words that are communicated by the setting itself. 1) Does this mean that when the Team has more Channels that can be visible at one time (I believe I read 10?), channels with this setting will be forced to visible? 2) Is it persistent? That is, I see it now, but over time will it continue to be "forced" 3) What if more channels have this setting than are able to display? Just alphabetical or by date at that point? Of course if I'm off-base on Question 1, then 2 & 3 may not apply. Much appreciate any clarification. Thanks!Solved16KViews0likes1Comment
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