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SusanHanley
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Joined 10 years ago
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Re: Struggling to filter News from one site to another
You are on the right track, but this is not going to work. Columns are not shared across sites. You need to create the same site column on each site independently. They can share the same values from the same term set, but only the term set needs to be set up centrally, not the column. Set up the site column on the IT site (make sure it is a site, not a list column) then add that column to the site pages library on the IT site. Add some articles and make sure you have NewsTopic = Cybersecurity associated to those articles and make you publish the articles. You will need to wait for the search index to run, but once it has, you can go back to the main home page and select the source for the News web part to be the IT site and then choose managed property as the filter. Page properties do not work when you are choosing a source from another site. You can then search for NewsTopic and your filter should use contains Cybersecurity and then it should work. (You won't see NewsTopic exactly - you will see something like owstaxidNewsTopic.)70Views0likes0CommentsRe: SharePoint Online - User Profile Service And Delve
See: https://support.microsoft.com/en-us/office/alternatives-to-delve-in-microsoft-365-59e29736-de90-40ce-93ee-0bbe23902a42. I recently asked Microsoft about this question and they are committed to feature parity for the profile attributes that you can currently edit via Delve but haven't yet shared what that experience will be. There are a few things that will not be available going forward that are listed in the linked article.522Views0likes2CommentsRe: SharePoint Hub site not seeing an associated site connected to the Hub
Kateraid Then I'm stumped! I think a ticket may be your best option if you've checked all the obvious things. The only other thing I might try is to create a brand new site, associate it to the hub, and see if content on it is returned in search results. If that works, then there is definitely an issue with the site that isn't rolling up. You may also have another user check to make sure the issue isn't with your account. If you have already tried all these things, you are likely going to need to resort to the ticket approach.832Views1like1CommentRe: SharePoint Hub site not seeing an associated site connected to the Hub
Kateraid Ok, this may be obvious, but have you checked to make sure that you have permissions to the associated site and that no one has updated permissions on that site? Another possible issue is that pages are unpublished. The fact that search doesn’t work for you either makes me think it is a permissions issue on that site.856Views0likes3CommentsRe: I need to remove "Made For Email" templates from SharePoint.
JeffNiemi Here is what happened. What Microsoft did was to make ALL news posts "made for email" so that you can both publish a news article in SharePoint and then optionally send the article as a full page to a distribution list via email instead of just a summary with a link. (It was announced in a roadmap post: https://www.microsoft.com/en-us/microsoft-365/roadmap?featureid=393335.) This was definitely intentional and is rolling out now. Promoted State = 1 still means what it has always meant - an unpublished news post. Once you post an article in SharePoint, the promoted state = 2. I don't think they intend to revert back, but you don't have to use the email distribution option. If you close out the prompt to send as email, the article remains as just a news page in SharePoint. You may need to adjust your custom flows - or consider if you still need them. But yes, if you set one of your custom templates as a default, your templates will show up first when someone creates a page, but you may want to create new templates so that your templates have the "made for email" feature.658Views0likes1CommentRe: Sorting Criteria for SharePoint Search Results
Microsoft Search uses intelligent ranking algorithms to order results based on relevance. You can learn more about how it works at this link, and how you can customize the search experience based on your preferences with links on this page: https://learn.microsoft.com/en-us/microsoftsearch/overview-microsoft-search#how-microsoft-search-works360Views0likes0CommentsRe: SharePoint Can I prevent my content editors from editing Home Page?
Account_No_1001 You have a couple of simple options to get that outcome. One thing you could do is turn on page approval. It wouldn’t prevent news authors from editing the home page itself, but it might make you feel more comfortable. Another option is to create a completely separate site for news authors to use to publish the news you want people to consume on the home site. Give them edit rights to that site. Then, on the home site, choose that “news only site” as the source of the news web part. This will separate permissions the way you want, but you probably want to make the “news only” site an organization news site so that it gets the super powers that come with that type of site. But, what you will need to consider with this approach is that following the home site will NOT include the news published on that other site. So, users will need to know to follow the news site to get notifications when new posts are added.1.6KViews1like5CommentsRe: Redirecting to SharePoint home page after clicking "x" on a PDF file
Cathrine_Greive Here is an approach you can use - use the Quick Links web part to make links to the documents. Choose "Open in new tab" for each link. That way, when someone closes the document, they are essentially back on the page they started from.1.4KViews0likes0CommentsRe: How to set up notifications for Republished pages
Individual users can set up email alerts on libraries, lists, or views by going to the content area and clicking the … to set up an alert. It is not an easy process to train, but can be done. An alternative approach is to have page editors create a news article on the site summarizing the update and linking to the page. This will ensure that interested people who are following the site get a notification (in Teams with Viva Connections) when the article is posted. That will effectively update the, about changes to the original page. This is probably preferable to an alert, which would notify users about every update, including typo corrections.734Views0likes0CommentsRe: I need to remove "Made For Email" templates from SharePoint.
How about just making them less visible? To do that, create a custom template for news pages based on one of the other page templates (not the "Made for Email" ones). Then, select it as the default for the site from the template picker when you are creating a page. This will make it so that users see your template first when they are creating news posts. The Made for Email templates are still there, but they are "hidden" behind a tab so that users would have to consciously pick them if they wanted to use them. This has been a game changer for my clients who do not want news publishers to use the "out of the box" templates. That said, you can also create your own template from one of the Made for Email templates and add metadata as well if you want to use it to curate posts - but if you prefer the "standard" page structure, you can just create your own template from one of the other "out of the box" ones. The key is to set your template as the default. That will bring up the one you selected and any other custom templates on your site before the Microsoft ones.1.1KViews0likes3CommentsRe: "Follow a SharePoint" site function
Following. Site does not change your permissions on the site. When you follow a site, it is added to your list of followed sites, so you can get back to the site more easily. It also prioritizes the news posts from that site in your news feed. And, in Viva Connections mobile (and soon, desktop), you will get a notification in your activity feed when new News is posted to the site. The only way you can become a member of a site is if you are explicitly added by a member or owner (depending on how access permissions are set up). You cannot add yourself by following, although it might seem like that if you are talking about the SharePoint site associated with a public group/Team, where you are already a Member since the group is public.3.8KViews0likes0CommentsRe: Is it possible to show one list on two different pages based on a View?
You figured it out! Make a different view of the list and on the second page, add the Lists web part and select the desired view. To change the title, just type over what you see in the List web part. You can't leave it blank, but you can change it to whatever value you want.1.7KViews2likes1CommentRe: Design navigation
Here is another thought. The very long list of vendors is clearly not a great user experience. And it will get more complicated as you add more vendors. As a general best practice, you want to keep the total number of links in your navigation to fewer than 100 (for performance reasons) and 499 (capacity). But even 100 links can be difficult to manage. One option to consider is to have a link that goes to a page where you can display all the vendors and links. The other is to have navigation links to your top or "featured" vendors (10-15) and then have a link to a page that lists all vendors and allows the reader to sort and filter by name or characteristic. Here is a link to some guidance on the Microsoft Learn site: https://learn.microsoft.com/en-us/sharepoint/plan-navigation-modern-experience. (In the spirit of full disclosure, I wrote the guidance.) I would encourage you to think about not just if you can do what you are trying to do but also whether it is a good idea or if there might be alternative approaches to get the same outcome.455Views0likes0CommentsRe: Effects of a term store item change
I would recommend depreciating the term, not deleting it. It won’t be available to be selected in the future, but can still be used where it has already been used. Check out this excellent overview of the options and implications: https://sharepointmaven.com/how-to-properly-delete-and-hide-managed-metadata-terms-in-the-term-store/1.3KViews0likes0CommentsRe: Company procedures and policies: documents vs pages?
You can do either, but think about how your procedures and policies will be used. Do you need to be able to print them for Front Line Workers? Documents are easier. Do you need to easily share them with a regulatory agency? Documents are easier. Do you need to have unique editor permissions for different collections of policies and procedures? This is easier to do in document libraries than pages. Do you want to store policies and procedures locally rather than in a central Policy Center? Use documents and an enterprise content type so that you can build a search experience to create a “policy center experience” no matter where the policies are stored. If none of these are issues or desired outcomes, pages can work well. They are easier to maintain and if they are long, you can create anchor links to create a table of contents. They are also easier to create connected inline experiences - for example, dynamically showing the policies and forms related to a procedure in context. If you choose pages, you really have to create a central policy and procedure management experience. But, although I have built solutions using both policies and pages and I wish I could consistently use pages, I find that most often, we need to go with the document route because of the way policies and procedures need to be consumed and permissioned and maintained.2.9KViews0likes0CommentsRe: Getting different parts of a document library to show for different pages of a SharePoint site?
This should definitely work with different views. Just be sure to select the view in the doc lib web part on the page and click Apply before saving the page. I do this all the time with no issues. You can choose a specific folder in the doc lib web part as well. You probably already did this, but I have forgotten to click Apply in that web part sometimes and then realize why it didn’t work!804Views0likes0Comments
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