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AllanWith
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Joined 10 years ago
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Re: Shared by me - No Sorting Options?
If you go to the front page of office.com and click "My Content" and then "Shared", you can now filter for "Created by me" (not "Shared by me"). This way you can see what you have shared and it is sortable. There are two columns that are relevant to sort by: "Name" and "Shared" (which is the time/date of sharing). So this is a third way of viewing files/folders that are shared with or by you. The other two still being available in OneDrive, where you still can't sort shared with me. I'd have to imagine that the OneDrive views will be updated at some point.730Views0likes0CommentsRe: Audience Targeting - Text web part
SusanHanley Thanks for replying 🙂 - I trust this very much to be the case, coming from you. I get that what you suggest could be a way of doing it, but we do want to avoid that extra click, plus the nightmare of having to maintain a big number of extra pages. We're actually using a third party CMS addon to handle it for now, but was just curious as to whether this was possible with native SharePoint. Hopefully it'll show up sooner than later... along with the ability to set line-height for text blocks... Thank you again.3.2KViews0likes0CommentsRe: Audience Targeting - Text web part
Thanks for the response, much appreciated! I'm still learning af about Viva Connections Dashboards, aso. My sense is that cards are more suited for dynamic content, whereas what we're looking to add is just basic static content. Like information about procedures, governance, aso. We can't have a dashboard for each page, that would sort of defeat the purpose of a dashboard in the first place, if I'm understanding correctly?3.4KViews0likes5CommentsAudience Targeting - Text web part
Does anyone know of a way to do audience targeting for the textbox web part? Say I have a single page with two textboxes, and I want to display each textbox to a different audiences. I know that this is not natively supported, but perhaps someone out there has a workaround?Solved3.7KViews0likes9CommentsRequire MFA for AAD Hybrid joined devices
We are planning a rollout of 2000 new Windows 10 devices to the entire organization on a new domain as part of a merger and accompanying org name change. We have an onprem environment with DCs that aad sync and federate via ADFS to Office 365 and we have enabled MFA for access to Office 365 outside the company’s network using conditional access. Currently we are evaluating hybrid joining devices to AAD as well, to achieve sso from within the company’s network, but we want to make sure that MFA is still required from the outside, even on managed devices if we choose to hybrid join them. Having read through a lot of documentation already, it is not clear to me whether this can be achieved or whether MFA will be bypassed for said managed devices when outside the network. Our concern is for potential situations where a bad actor gets their hands on an unlocked device and can open up a browser and directly access any Office 365 service. Can anyone shine a light on this? What do we need to do, if anything? Thanks in advance.Approval flow for Azure AD Registration
Hello - is there a way to have an approval flow for getting a device Azure AD registered? We are an educational institution. Say we have a set of requirements for a registered device, in order for it to access our services, but we don't want just anybody to be able to register a device. MFA is not enough, as that doesn't require people to really consider whether or not to register a certain device, so we'd need an approval flow for employees to be able to AAD register a device. At the same time, we want students to be able to keep working from their privately owned devices, without the same requirements, yet they should be able to AAD register a device too. We'd use Conditional Access to distinguish between students and employees logging on from AAD registered devices. Thanks!Solved3.3KViews0likes4CommentsRe: Approval flow for Azure AD Registration
Hello Vasil, thank you for replying. I'm talking about registration, not join, as we know that we can limit that. It could be BYOD devices that are owned by employees themselves, including their own PC's at home, but also devices they may not directly own themselves. We're concerned that if all it takes to AAD register a device, is MFA, then they could in theory go borrow someone else's computer or maybe go to a netcafé or something like that, where they would have local admin, and then Azure AD register the device, without understanding what happens and then start syncing files from OneDrive or whatever else they might want to do. But we also don't want to eliminate the BYOD scenario entirely, thus thinking that if we could have an approval flow for such devices, then maybe that could be a workable middle ground. Hope that makes sense?3.2KViews0likes2CommentsRe: Shared by me - No Sorting Options?
You're probably right in that this has gotten prioritized down. It may seem strange, as it's right there under "Share with me", but they probably wanted to focus on making Teams more competitive under the COVID-19 pandemic, which makes sense. It's too bad that we just need maybe a year of focus on making quality-of-life changes to SharePoint/Teams file handling in order to make it truly competitive with file explorer for file management and sharing, but we keep missing out, since the focus seems to be more on things like Viva, Mesh, Power Platform, etc. I get why they go that way, I'm just lamenting that we end up having to spend time helping our users with things that we shouldn't have to.1.8KViews0likes4CommentsRe: List of files and folders shared internally
StephenRice Hi again. We were able to confirm, that the report does indeed list internal sharing, so thank you for the help on that. And yes, what I meant was a Teams connected SharePoint site, so your explanation made sense. What I want to ask now, is if it's possible to run a script that will extract that same information? For governance reasons, we'd like to have an overview of everything that's shared in our tenant from Teams connected Sharepoint sites. If this can be done by extracting one csv file per site, that's fine, but it would be even better if the data could be extracted via an API and piped into a database or whatever we choose. Thanks!9.6KViews0likes2CommentsSecure Score role for project managers
Hi there As far as I can understand, some sort of admin role is required in order to be able to work with improvement actions, change status for an action, etc. But what if we wanted people to be able to work with the planning of these actions without giving them the admin rights to actually make the changes? To me, the Security Operator could be one such role, where they could update status and write notes without being the ones to actually carry out the changes. An alternative might be to have it all sync with Planner, but that's maybe a little further out... Did I understand correctly or is there a way to achieve this today without assigning admin rights?596Views0likes0CommentsRe: Teams files experience is lacking significant features
VasilMichev Thank you for responding 🙂 I do agree that UserVoice is a good place to provide feedback. The problem with uservoice, as I point to above, is that even though many of these issues do already exist, the story becomes disjointed and sometimes the solutions provided to suggestions on UserVoice don't always correspond to what was originally suggested. My hope was that by posting it here, I could maybe help shed some light on how the experience as a whole, working with files in Teams, needs to be looked at in a continuous flow and not as separate issues.3KViews1like0CommentsTeams files experience is lacking significant features
Disclaimer: Please take this as constructive criticism - it is meant as such. You could also see it as things to be aware of, if you're considering going all in on Teams as we have - or maybe you can give me some tips/pointers for things that I may have overlooked? We've started using Teams in our organization and I myself am project manager for the rollout. Our usage has started pretty abruptly in that we've migrated everything from file shares to Teams in an educational organization with 2000 employees and 20000 students. While the migration has gone pretty well without major issues, we're starting to see some challenges where Teams as a product just isn't fully baked yet, the way I see it. Especially when it comes to working with files. It is a great product chat in channels and groups of people and occasional collaboration on files, but files really aren't a first class citizen as of yet. We're seeing challenges when it comes to some of the most common usage scenarios - especially if you don't sync folders from Teams to File Explorer. We're starting to move away from file explorer, as it is giving some challenges when synchronizing too many files. You might say that we're trying to use it for what it wasn't meant for, and I get that, but I hope that by giving this feedback, I might help shed some light on some of the issues that need some work. Some of these issues are currently represented on uservoice, but they often drown or are disjointed and don't give an coherent picture of how challenging it can be to work with files in Teams and do some of the most basic tasks. I'd say the overarching theme is that Teams and Office 365 in general seems more catered to people who work on the same stuff again and again (with a focus on recent files, pinned files, etc.) and not so much on people who need to browse their way to stuff - we have a lot of people who like to find their stuff like this. 1. Creating files directly from Office apps If I want to start from Word and create a new file (from a template for instance), it is not easy to navigate to a Teams file structure and find the right folder to save it to. If I'm lucky, I can save it to a folder that I've recently worked in or that I have pinned for that particular app. I cannot pin folders across Office apps and pinned folders don't show up on the front page of office.com 2. Opening files directly from Office apps This has gotten a lot better over the past year or so and works well for files that I have worked on recently, but I can't easily browse my way to files in a team. If I go to the File->Open dialogue, and go to Sites (SharePoint) it shows me nothing. 3. Save files from Outlook to Teams If I receive one or more file attachments in a mail, it's again not easy to save those files directly to Teams (unless I have synced folders to file explorer). In Outlook on the web I can save attachments to OneDrive, but only to a predetermined folder. It doesn't let me decide where in Teams or any other place in Office 365 I want to save it. This can be a cumbersome process, if I don't have the folder I need in file explorer, where I save the files to the desktop first and then drag'n'drop to Teams (once I've found the right folder in Teams). 4. Copy/move files and folders Copying and moving files and folders could be better. If I want to move or copy a file, I can do that via the Teams UI, but if I want to move or copy a folder, I have to open in SharePoint first and do it from there. This is a bit of a confusing experience for normal users who won't understand when to do what. 5. Sharing files from Teams Currently you have to open in SharePoint, if you want to share files with people who are not already part of the team. I know that there's this new feature rolling out where you can "change sharing settings from Teams" but that only pertains to files that you share in chats and such. There is no easy way to share a link to a file or send one (or more) files as attachments. I can go to Outlook on the web and attach files from there, where I can select files from Groups (Teams), but that's a very specific way of doing it and not very obvious. 6. Clear identification of Teams/Groups/SharePoint sites Places are referred to differently, depending on where you are. Sometimes they're called groups (in Outlook and Outlook online), even if there is a team connected. Sometimes they're called SharePoint sites (in Word, Excel, etc.). But rarely is Teams actually referred to outside of the Teams app itself. This is an issue for our users, who are very confused about the whole thing. Right now many of our users live in file explorer and don't really care about Teams as such, only the files that are sync'ed. But we're trying to get them to adopt Teams more fully and these a just a small sample of some of the very practical problems we face in trying to do so. Thank you for listening 🙂3.2KViews2likes2CommentsRe: List of files and folders shared internally
Hmm, okay, so how would that work if it's something shared from Teams? I mean in that case, it's not something where any kind of inheritance can be broken, since it has its own site collection. Also, wouldn't internal sharing of a file or folder always "break inheritance" in some way, since you are explicitly sharing a file with someone who is not already a member of the specific team/sharepoint site. We don't care about sharing links created for those who are already members, only those who are not. While I'm at it, we would also really like some reports for administrators about what is shared and with whom (internally/externally/anonymously). It's not like it's a secret for administrators, we could already see it in the audit log. Something that could be pulled via the graph api would be a start, since it already has the possibility of pulling external sharing, but are you saying that the office graph api also supports internal sharing, as long as we're talking about broken inheritance?9.8KViews0likes4Comments
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