Set values for Managed Metadata (aka Taxonomy) columns in PowerApps and Flow! (First Release)
Hi everyone,
As of today, you will be able to set the values of your managed metadata columns (sometimes also called taxonomy columns) in PowerApps (for both multi-value and single value) a...
I would rather create Azure functions to solve this for me - which is an option. I would create a non-conencted PowerApp, using (custom) connectors to get people lookup, term lookup etc. Then send the data to Flow or another azure function to store it in the list.
I have mostly a create scenario, view/edit is not that important right now.
I have a content type on my list which has the managed metadata columns on it. The columns show up on the Details Screen and the Edit Screen and work correctly. However, the columns don't show up as a column I can bind on the Browse view. In my case I really need to display that. I guess I can use one of the work-arounds in the short term.
You should be able to use the managed metadata columns in the browse experience by typing the values directly into the text property of the page. Here's one example from the list above, where i had a single value and a multi-value taxonomy column. The multi-value requires some additional handling, but it's not too difficult.
See this example here:
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(First Release)","id":"message:129888","revisionNum":1,"repliesCount":45,"author":{"__ref":"User:user:175"},"depth":0,"hasGivenKudo":false,"board":{"__ref":"Forum:board:PowerAppFlow"},"conversation":{"__ref":"Conversation:conversation:129888"},"readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:129888"},"body@stripHtml({\"truncateLength\":200})":" Hi everyone, \n \n \n As of today, you will be able to set the values of your managed metadata columns (sometimes also called taxonomy columns) in PowerApps (for both multi-value and single value) a...","body@stringLength":"1553","rawBody":"
Hi everyone,
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As of today, you will be able to set the values of your managed metadata columns (sometimes also called taxonomy columns) in PowerApps (for both multi-value and single value) and in Flow (single value for now, but multi-value coming soon...)
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Here's a sample multi-value taxonomy column that was tied to a termset for languages.
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We are not fully all the way there: the default values are not yet showing up if they are set, and we don't yet let you disambiguate between different paths while you are typing, but we think this is a great net new add for our customers who love and use the managed metadata columns.
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Please give it a try, and let us know your feedback. In your First Release tenant, you can create a new app, or custom forms, or go to an existing app and refresh the schema to get the new columns.
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We expect to start rolling out to Production in the last week of November if we don't hit any blocking issues.
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Kerem has proposed using a Flow to update text columns with the MMD column values, which I've yet to try out as a workaround but should work :)
","body@stringLength":"150","rawBody":"
Kerem has proposed using a Flow to update text columns with the MMD column values, which I've yet to try out as a workaround but should work :)
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(First Release)","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:143618"},"body":"
Hi Mikael Svenson, I just tried this on some of my test lists by creating a new app from SharePoint UX, and got the taxonomy columns generated without issue.
\n
\n
Maybe there is some complexity with your columns that we are not catching in our tests? Could you send me the schema of your list in a private message to understand what types of columns you are dealing with?
\n
\n
Also, do the columns show up when you open the \"Data\" panel for your edit/detail forms like in the picture below? If they do, but they are not checked, is the problem fixed if you check the checkboxes?
\n
","body@stringLength":"1257","rawBody":"
Hi , I just tried this on some of my test lists by creating a new app from SharePoint UX, and got the taxonomy columns generated without issue.
\n
\n
Maybe there is some complexity with your columns that we are not catching in our tests? Could you send me the schema of your list in a private message to understand what types of columns you are dealing with?
\n
\n
Also, do the columns show up when you open the \"Data\" panel for your edit/detail forms like in the picture below? If they do, but they are not checked, is the problem fixed if you check the checkboxes?
\n
","author":{"__ref":"User:user:175"},"isEscalated":null,"postTime":"2018-01-10T12:29:32.955-08:00"},"ForumReplyMessage:message:143626":{"__typename":"ForumReplyMessage","id":"message:143626","revisionNum":1,"uid":143626,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:PowerAppFlow"},"conversation":{"__ref":"Conversation:conversation:129888"},"subject":"Re: Set values for Managed Metadata (aka Taxonomy) columns in PowerApps and Flow! (First Release)","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:143626"},"body":"
Kerem Yuceturk Thank you for testing and getting back so quick, and I will get back to you tomorrow on this when at work. Good to know the behaviour should be equal. The list has two content types and exceeds the number of lookup columns (12) if you do REST against it, which could be an issue
\n
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I’ll report back once I have more info.
","body@stringLength":"558","rawBody":"
Thank you for testing and getting back so quick, and I will get back to you tomorrow on this when at work. Good to know the behaviour should be equal. The list has two content types and exceeds the number of lookup columns (12) if you do REST against it, which could be an issue
\n
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I’ll report back once I have more info.
","author":{"__ref":"User:user:34"},"isEscalated":null,"postTime":"2018-01-10T12:52:14.558-08:00","parent":{"__ref":"ForumReplyMessage:message:143618"}},"ForumReplyMessage:message:143842":{"__typename":"ForumReplyMessage","id":"message:143842","revisionNum":1,"uid":143842,"depth":4,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:PowerAppFlow"},"conversation":{"__ref":"Conversation:conversation:129888"},"subject":"Re: Set values for Managed Metadata (aka Taxonomy) columns in PowerApps and Flow! (First Release)","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:143842"},"body":"
I didn't think that PowerApps had support for content type columns? At least, it's never worked for me. Whenever I query a list or library meta data, I am able to see any list/site columns, but ones added through the content type are not supported.
","body@stringLength":"255","rawBody":"
I didn't think that PowerApps had support for content type columns? At least, it's never worked for me. Whenever I query a list or library meta data, I am able to see any list/site columns, but ones added through the content type are not supported.
","author":{"__ref":"User:user:-1"},"isEscalated":null,"postTime":"2018-01-11T01:17:04.898-08:00","parent":{"__ref":"ForumReplyMessage:message:143626"}},"ForumReplyMessage:message:143843":{"__typename":"ForumReplyMessage","id":"message:143843","revisionNum":1,"uid":143843,"depth":5,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:PowerAppFlow"},"conversation":{"__ref":"Conversation:conversation:129888"},"subject":"Re: Set values for Managed Metadata (aka Taxonomy) columns in PowerApps and Flow! (First Release)","readOnly":false,"editFrozen":false,"moderationData":{"__ref":"ModerationData:moderation_data:143843"},"body":"
That could be the case as I'm using content types and site columns. I've given details to Kerem Yuceturk so we'll see :)
","body@stringLength":"324","rawBody":"
That could be the case as I'm using content types and site columns. I've given details to so we'll see :)
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for this idea","messageReadOnlyAlert:FORUM":"Replies have been turned off for this discussion","messageReadOnlyAlert:OCCASION":"Comments have been turned off for this event"},"localOverride":false},"ModerationData:moderation_data:143849":{"__typename":"ModerationData","id":"moderation_data:143849","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"Rank:rank:5":{"__typename":"Rank","id":"rank:5","position":7,"name":"MVP","color":"0069D4","icon":null,"rankStyle":"FILLED"},"User:user:33":{"__typename":"User","id":"user:33","uid":33,"login":"Corey Roth","biography":null,"registrationData":{"__typename":"RegistrationData","status":null,"registrationTime":"2016-06-23T08:21:34.491-07:00"},"deleted":false,"email":"","avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0zMy0xMDQzaTAzN0Q0QUQwMjI4NjM3NTY"},"rank":{"__ref":"Rank:rank:5"},"entityType":"USER","eventPath":"community:gxcuf89792/user:33"},"ForumReplyMessage:message:143849":{"__typename":"ForumReplyMessage","uid":143849,"id":"message:143849","revisionNum":1,"author":{"__ref":"User:user:34"},"readOnly":false,"repliesCount":2,"depth":7,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:PowerAppFlow"},"parent":{"__ref":"ForumReplyMessage:message:143845"},"conversation":{"__ref":"Conversation:conversation:129888"},"subject":"Re: Set values for Managed Metadata (aka Taxonomy) columns in PowerApps and Flow! (First Release)","moderationData":{"__ref":"ModerationData:moderation_data:143849"},"body":"I would rather create Azure functions to solve this for me - which is an option. I would create a non-conencted PowerApp, using (custom) connectors to get people lookup, term lookup etc. Then send the data to Flow or another azure function to store it in the list.
I have mostly a create scenario, view/edit is not that important right now.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2018-01-11T01:42:04.893-08:00","lastPublishTime":"2018-01-11T01:42:04.893-08:00","metrics":{"__typename":"MessageMetrics","views":20321},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:PowerAppFlow/message:129888/message:143849","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwxNDM5NTIsMTQzOTUy","node":{"__ref":"ForumReplyMessage:message:143952"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:143952":{"__typename":"ModerationData","id":"moderation_data:143952","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:143952":{"__typename":"ForumReplyMessage","uid":143952,"id":"message:143952","revisionNum":1,"author":{"__ref":"User:user:33"},"readOnly":false,"repliesCount":1,"depth":8,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:PowerAppFlow"},"parent":{"__ref":"ForumReplyMessage:message:143849"},"conversation":{"__ref":"Conversation:conversation:129888"},"subject":"Re: Set values for Managed Metadata (aka Taxonomy) columns in PowerApps and Flow! (First Release)","moderationData":{"__ref":"ModerationData:moderation_data:143952"},"body":"
I have a content type on my list which has the managed metadata columns on it. The columns show up on the Details Screen and the Edit Screen and work correctly. However, the columns don't show up as a column I can bind on the Browse view. In my case I really need to display that. I guess I can use one of the work-arounds in the short term.
","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"213","kudosSumWeight":0,"postTime":"2018-01-11T07:47:44.166-08:00","lastPublishTime":"2018-01-11T07:47:44.166-08:00","metrics":{"__typename":"MessageMetrics","views":20286},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:PowerAppFlow/message:129888/message:143952","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCwxNDM5OTAsMTQzOTkw","node":{"__ref":"ForumReplyMessage:message:143990"}}]},"customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:143990":{"__typename":"ModerationData","id":"moderation_data:143990","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:143990":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:175"},"id":"message:143990","revisionNum":1,"uid":143990,"depth":9,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:PowerAppFlow"},"parent":{"__ref":"ForumReplyMessage:message:143952"},"conversation":{"__ref":"Conversation:conversation:129888"},"subject":"Re: Set values for Managed Metadata (aka Taxonomy) columns in PowerApps and Flow! (First Release)","moderationData":{"__ref":"ModerationData:moderation_data:143990"},"body":"
Hi everyone,
\n
\n
You should be able to use the managed metadata columns in the browse experience by typing the values directly into the text property of the page. Here's one example from the list above, where i had a single value and a multi-value taxonomy column. The multi-value requires some additional handling, but it's not too difficult.
\n
\n
See this example here:
\n
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Microsoft
