Forum Discussion
Save attachment from Outlook to Sharepoint and Check In
I have a Flow running that saves files from email attachments into a SharePoint Folder. I am trying to add a step to subsequently check that file in. I have added the "Check in File" step using the ItemId from the previous Create file step, but it fails as 'List not found
clientRequestId: 94a878ae-1d3e-49f0-8a6b-01e5a463019a
serviceRequestId: 94a878ae-1d3e-49f0-8a6b-01e5a463019a"
Any help with checking in files once extracted from Outlook would be great
I'm not entirely sure why you are getting List not found, but this is how I would go about copying email attachments to a SharePoint folder and checking them in (if currently checked out).
Note that for this example, my trigger only includes emails with a Subject "Files to copy" and only if they contain attachments, plus getting actual attachments. I assume you already have something like this.
Next is the main flow. Here I would loop over each of the attachments (could be one or more) and for each one:
- Create the file in SharePoint
- Get the file properties so we can check if it's checked out
- Condition to check that it's checked out using the file properties
- If it is checked out then check it in
I'm not entirely sure why you are getting List not found, but this is how I would go about copying email attachments to a SharePoint folder and checking them in (if currently checked out).
Note that for this example, my trigger only includes emails with a Subject "Files to copy" and only if they contain attachments, plus getting actual attachments. I assume you already have something like this.
Next is the main flow. Here I would loop over each of the attachments (could be one or more) and for each one:
- Create the file in SharePoint
- Get the file properties so we can check if it's checked out
- Condition to check that it's checked out using the file properties
- If it is checked out then check it in
GrantJenkins you are a life saver, adding the get file properties and condition steps worked. Thanks for your help on this, and my other post 🙂
- I'd recommend verifying the library used in the "Check In File" step. Seems like there's a disconnect. Are these attachments large files?
jefmeyer Hi, thanks for replying. The library is the same location copied from the "save file" step. The attachments aren't large, but there are a lot of them in the folder. I tried setting up the Check In step as a totally separate Flow, but it fails if there are any files in the folder that aren't checked out
- Do you have any required metadata not being populated when the files are created? Have you tried to recreate the check-in step? I'd recommend keeping the check-in step in the same flow that creates the files. Do you need to have check out/in enabled on the library?
