Forum Discussion
Autofill columns in List
Hi
how can I make that when I create a new Item in a List, the OrderingNr. field is automatically filled with the number that comes after the last entry?
Many thanks in advance for your help
smajic175
Ok, let me see if I get that right.You created a column "Bestell-Nr." to hold the combined String "BN210-1". Correct?
Do I get it right that you renamed the "ID" column into "Bestellnummer"?
I setup a list as I suppose you did. Here is what I noticed:
I currently entered item 3. You see the formula doesn't work. Even after reloading the list it won't change.
Now I go back into the list settings, open the settings for the column and do nothign else but save it again:
And then this happens:
Don't ask me why. It is really weird.
Tried it again and it won't work again. So I changed the formular, saved the column;changed the formula again and saved it again. And it would work again. That is all but satisfying.
Have you thought of replacing the standard edit form with a PowerApp (Integrate | PowerApps | Integrate Forms). You could add a field there which does the calculation for you with even more options of formating the string. Just a thought.
- In SharePoint I use the ID column which comes with every new list and automatically generates an increment by 1 when you create a new entry. You could either use the ID value as is or go and generate a calculated value based on the ID.
The nice thing about the ID column is that the ID stays unique even when you delete items.- That I know, but I need the first number to be 2001 and every other should be increased by 1.
If there is no solution with sharepoint, can you make that with PowerAutomate?In your SharePoint list create a new column. Choose the "Calculated" as column type.
In the "Formula" box put
="2001 "&ID
You could enter basically anything as the string. "&ID" will just attch the value in the ID-column to that string. Hope that helps.
- You cannot use a calculated column based on the ID at creation as the ID does not exist.
I found this video which uses Power Automate to generate a custom reference.
https://youtu.be/35FHdGKTeZE
I think the same YouTuber has another video which generates the reference using a separate list, whereby you effectively have a single table which contains multiple ID formats for different applications that gets incremented automatically.
