Allow users to view/edit only thier list elements created using form

NicoleFallen luke050 

Hope this helps:

Preparations and assumptions regarding your case:

- you are list owner and you want other users (everyone or a selected security group) to have access to items they created via a form.

- the form involved is shared with everyone or a selected security group.

Site preparation

- Everyone can visit site

- Add a permission level:

Click on site settings

click on 'Advanced permission settings', click on 'Permission Levels'

Add a permission level, I call it 'Add only'

Mark the next settings

Your permissions should look like this

List options and changes:

- List options you do not have to change

- You need to make unique permissions on list level and use the created Add only:

click on 'List settings'

Click on 'Permissions for this list'

Stop the inheritance

Once you have unique permissions, you remove i.e. the members or visitors (depending on your security scope). In this case I remove both:

Now add a permission, in this example everyone:

Now should make 2 flows:

1. Creation flow that creates item based on form input (automatic flow, when form is submitted)
2. Actuator flow to change security (automatic flow, when item is created)

Creation flow should store user email (who triggered the form) in the item

The Actuator flow should:

- Only triggered when item is created (not modified)

step 1: stop sharing item

step 2: grant access to user based on userinfo stored in item (done in the Creation flow)

Important, when testing with a test user (representing Everyone) you should use an InPrivate window or another profile in Edge

Disadvantage of this approach is that there is a slight delay between both flows. For just a short time the item is accessibel for everyone. This is in most cases acceptable. Up to you.

You want me to work this out in an example? Let me know if you still are struggling.

Bye for now

Roy