Forum Discussion
"Share with people in org" results in cluttered Shared with me view
We like the new sharing dialog a lot but we found a major drawback.
In the past a document was shared with person A, who forwards it to person B who couldn't open the document because he lacked permissions.
So we suggest our users now to use "Share with organization" as much as possible to avoid this inconvenience.
The major problem, we dont know if it is by design, all these shared files seems to appear in everyone's Shared with me view; resulting in a cluttered unusable view.
Thanks!
Thanks for following up! My guess is that adding the anonymous link to the web part is what caused the issue. We don't recommend using the anonymous link for that type of scenario.
There's also a known issue around SWM not updating after losing access (or at least it taking a while). Stay tuned for more info.
Stephen Rice
OneDrive Program Manager II
19 Replies
- Can OneDrive be a replacement for file server?
- You can rig it to be, but SharePoint online is recommended for larger storage and files due to management etc. Neither option is a true network drive replacement since you will always need some form of file system around for older apps that require network paths to access etc. and can't access OneDrive / SharePoint. But for a general use network drive, yes either can work, but technically SharePoint libraries are to be used for Teams, OneDrive for Inidividuals.
- StephenRice
Microsoft
Hi bart_vermeersch,
Can you answer a few questions to make sure I understand what's going on? You're creating a link that works for people in your organization, right? And when you share, are you sending it to just Person B or is it going to a security group containing multiple people?
The way things are supposed to work: A link that works for people in your organization will only show up in your Shared With Me view if the link was actually sent to you. Thanks!
Stephen Rice
OneDrive Program Manager II
Hello StephenRice, thanks for following up!
We did share it by creating and using a link for everyone. I'm positive we didn't share it with all 15K+ accounts "Separately". No emails were received for the shared items. We did this for 20 png images in the siteassets library.
These "anonymous" links were used in a SharePoint list (which is crawled) and the images are displayed in a Content Search Web Part. Could it be that by surfacing those anonymous links on a web page, they are added to the "Shared with me"?
We now have removed all those links, removed all permissions but the png's remain visible (after a couple of weeks) in everyone's "Shared with me". Clicking them or trying to remove from Shared list results in an error. For this we opened a premier support ticket.
Maybe it's possible to revise the "Remove from Shared list" so it can remove/hide items from the Shared list when it returns the error "Item hasn't been shared or isn't shared"
I hope it's clear.
Bart
- StephenRice
Thanks for following up! My guess is that adding the anonymous link to the web part is what caused the issue. We don't recommend using the anonymous link for that type of scenario.
There's also a known issue around SWM not updating after losing access (or at least it taking a while). Stay tuned for more info.
Stephen Rice
OneDrive Program Manager II
- StephenRice
Deleted, great! Let me know how it goes :)
Stephen Rice
Yeah, it's by design because these views are built using search/graph API for any documents you have access too that are Shared. Would be nice if this view was updated to not show those unless you click the document to access it then it show up.
I dunno, I'm kind of with you on this I feel that shouldn't show files shared with that option, but from a Back end perspective that view doesn't look at how files are Shared, it just looks if you have access to a document or not, then shows it so not exactly sure how they could fix that without completely changing how that view works.
